Job Description
ersg are looking for an Expenses & Travel Coordinator to join our Operations team in our Bromley HQ - this is a 12 month maternity cover. This role is designed to optimise the efficiency and effectiveness of the company’s travel arrangements. The ideal candidate will be able to demonstrate a high level of accuracy and attention to detail as well as being fast-learning and motivated. We are looking for someone with excellent organisational skills, is willing to work under pressure and to tight deadlines.
This role is a great opportunity to impact the company’s bottom line and to significantly streamline existing processes. The ideal candidate will be organised, have a keen eye for detail and a drive to improve processes.
Responsibilities include:
Administration:
* Book flights, hotels and car hire for contractors as required by consultants
* Liaise with travel companies to obtain best rates, bulk discounts etc
* Liaise with contractors to ensure they have correct documentation for travel
* Resolve issues and obtain refunds where appropriate
* Keep in touch with contractors to ensure any issues arising are dealt with appropriately.
Accounting:
* Ensure costs of travel are recorded in a timely and accurate manner in RSM
* Ensure all relevant documentation is provided to billing team to enable recovery of costs from clients where applicable
* Ensure costs of travel are recorded in the Sage accounting system.
* Ensure amounts billed to clients are correctly allocated to outstanding costs
* Ensure any deposits are recovered from hotels and other accommodation
* Provide insightful reporting to billing team to maximise recovery of costs
* Maintain database for company’s carbon data reporting
About you:
* Fluency in English, other languages are desirable
* Competent in Microsoft Office
* Great attention to detail
* Excellent communication and organisation skills
* Ability to work efficiently under pressure or to tight deadlines
* Ability to work independently and as part of a team
*This role is based in on site 4 days per week*