Job Title – Contract Administrator
Location – Bellshill – ML43NJ
Contract Length – 7 months initially – potentially longer
Pay Rate – £12.75
A professional and courteous manner at all times; with the ability to communicate effectively with Colleagues, Managers and Customers etc. Provide direction and assistance to operational personnel.
* Excellent communication skills, including answering telephone calls, communicating with Engineers, Customers, suppliers and sub-contractors as and when required
* Assigning work to soft services providers to ensure all consumables, waste, window cleaning, Pest Control, contractual obligations are met fully
* Collating meter readings, chasing engineers for completion, and associated reporting
* Daily reactive reporting to the client
* Assigning subcontractor reactive work orders to the relevant subcontractor
* Ensuring Sub-contractor Planner is accurately maintained at all times
* Completion of the monthly client performance dashboard report
* Raising Purchase Orders and receipting invoices with meticulous attention to detail
* Problem solving – assisting with operational problems and finding a resolution through CAFM systems, Coupa, SAP, Magellan etc
* Assisting the Account Manager with all aspects of the operation including but not limited to booking travel, organising meetings, completing Spreadsheets and writing performance reports
* Proficient IT skills; with the ability to use various computer packages proficiently, including, SAP, Planon, Coupa, Word and Excel.(Training on SAP/Planon & Coupa).Also accessing and updating Customers Portals
* Other administrative duties as required to support business needs
Qualifications or Required Experience:.
Proficient user of MS Office Applications including Word and Excel. Ideally a working knowledge of SAP, Planon and Coupa, although training will be given on these applications.
* A professional and courteous manner is required at all times; ability to communicate effectively with colleagues, managers and customers.
* Excellent organisational skills; the ability to manage and organise heavy workloads, prioritising relevant business needs
* Excellent interpersonal skills, the ability to understand and liaise with others