A prestigious investment firm is seeking a highly experienced Executive Assistant to provide top-tier executive and administrative support to the Chief People Officer (CPO). This role requires a proactive, discreet, and resourceful professional with a background in legal or financial services, capable of operating with autonomy and precision in a fast-paced environment.
About the Role
As the right hand to the CPO, you will be a trusted gatekeeper, ensuring seamless operations and efficiency at the highest level. This position demands exceptional organisational skills, strong communication abilities, and a deep understanding of legal and regulatory processes. You will manage complex scheduling, coordinate high-stakes meetings, and oversee sensitive documentation with professionalism and accuracy.
Key Responsibilities
* Provide high-level executive support, including diary management, international travel arrangements, and meeting coordination.
* Draft, review, and format legal documents, contracts, NDAs, and regulatory filings.
* Liaise with internal and external stakeholders, including legal teams, external counsel, regulators, and board members.
* Maintain and update HR databases, document repositories, and contract management systems.
* Ensure compliance with legal and regulatory requirements, tracking deadlines and key deliverables.
* Assist with corporate governance processes, filings, and financial tracking.
* Support HR operations, including employee records, recruitment logistics, benefits administration, and payroll inputs.
* Handle sensitive information with absolute discretion and confidentiality.
1. About You
* 10-15 years’ experience as a Legal PA, Executive Assistant, or Legal Operations specialist in financial services or legal advisory firms.
* Exceptional organisational skills with the ability to manage competing priorities and complex schedules.
* Strong drafting and editing skills with meticulous attention to detail.
* Highly proficient in Microsoft Office Suite, Adobe Acrobat, and legal document management systems.
* Solutions-oriented, proactive, and comfortable operating independently under pressure.
* Excellent interpersonal skills to build trusted relationships across all levels.
2. Why Join Us?
* Work alongside senior executives and industry leaders in a dynamic, high-performing environment.
* Play a key role in strategic legal initiatives and HR operations.
* Enjoy a competitive compensation package with growth opportunities.
* Benefit from flexible working arrangements (3 days in-office, 2 days remote).