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We are a well-established structural engineering firm with over 30 years of industry experience. Our team is small, consisting of four engineers, allowing for a close-knit and collaborative work environment.
We are seeking an Administrative Assistant to support our team in an office environment. The ideal candidate will possess strong organisational skills and a proactive approach to managing tasks. This role requires various administrative functions, including clerical duties and effective communication both in person and over the phone. The candidate must possess a strong level of computer literacy, with the ability to efficiently use Microsoft programs and email communications.
Responsibilities:
1. Answer incoming calls: Manage incoming calls and respond to enquiries with professionalism.
2. Coordinate site visits: Arrange and schedule site visits for the engineers.
3. Prepare drawings for quotes: Print drawings for new projects.
4. Issue fee quotes: Send out fee quotes to clients promptly.
5. Book job ins: Coordinate and book necessary job ins for the projects.
6. Process invoices: Prepare and issue invoices for completed projects.
7. Scan and organise calculations: Scan, collate, and organise all relevant calculations for project documentation.
8. Send documents to clients: Ensure that all necessary documents are sent to clients in a timely and organised manner.
9. Complete planning applications: Prepare and complete planning applications as required for various projects. Send completed planning applications and related documents to the Council for review and approval.
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