FINANCE & ADMIN ASSISTANT
We are seeking a highly organised and detail orientated Finance & Admin Assistant, ideally with previous experience in a similar role or with qualifications in accounting & admin.
The position will suit someone who thrives on being busy & enjoys a varied role - it's a fast paced, front facing, multi-tasking position with great scope for development & progression.
Further details listed below:
Finance
* Sorting all incoming invoices and distributing internally for sign off
* Checking supplier statements to ensure all invoices listed have been received and are being processed
* Chasing up team to receipt outstanding invoices - when checking against supplier statements or checking against emails sent.
* Processing incoming invoices once signed off and passing to Accounts Manager for payment
* Assisting the Accounts Manager with checks and filing for Monthly Payment Run
* Checking and processing personal expense claims
* Distributing, collating, chasing, processing and reconciling AMEX expenses claims
* Weekly Subcontractor Wage processing
* Managing Credit Account Applications – completing, returning and ensuring setup.
* Accounts filing
* Other ad hoc duties as and when required
Admin
* Answering calls, taking messages and dealing with enquiries
* Reception desk duties; meeting and greeting visitors, making refreshments and dealing with any queries and deliveries and general filing
* Post – incoming; opening and distributing in a timely manner
* Post – outgoing; collating, applying correct postage and posting
* Running any errands that maybe required – banking cheques, collecting orders etc
* Placing orders, as and when required – stationery, kitchen supplies, PPE etc - checking stock, ordering and unpacking, as required
* Keeping all general areas of the office tidy and presentable.
* Providing essential admin cover when other members of the team are on leave
* Other ad hoc duties as and when required
Qualifications
Essential - 5 GCSEs or equivalent including English & Maths
Admin & Accounting training / qualification / experience
Desirable - A levels / BTEC or equivalent in a relevant business-related topic
Experience
* Previous experience in a similar accounting & admin role
* Training in admin and accounting - ideally with some customer facing element too.
Skills / Attributes
* Good organisational skills with ability to prioritise
* Ability to meet deadlines (time management is key) with a proactive approach.
* Professional telephone manner with excellent written and verbal communication skills
* Ability to work on their own as well as part of a team.
* Helpful and approachable with a positive 'can do' attitude.
* Willingness to learn new skills and assist where required.
* MS Windows & Office – Outlook, Word, Excel etc
Other
* Must have full access to transport to, from and during work
Job Type: Full-time (40 hr wk) Mon-Fri; 8am-5pm (1-hr lunch)
Pay: £26k - £28k per annum
Benefits:
* 25 days holiday plus bank holidays
* On-site parking
* Private medical insurance
Schedule:
* Monday to Friday
* Work Location: In person
If you are a motivated individual looking to contribute to a dynamic team environment while developing your admin and accounts skills, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: £26,000.00-£28,000.00 per year
Benefits:
* Company pension
* Free parking
* On-site parking
* Private medical insurance
Education:
* GCSE or equivalent (preferred)
Experience:
* Admin: 1 year (required)
* Finance: 1 year (required)
Work Location: In person