Lead Medical Education Co-ordinator *Internal*
Closing date: 14 April 2026
Internal only – North Cumbria Integrated Care NHS Foundation Trust (NCIC) employees only.
Medical Education Co‑ordinator, Band 4 – 37.5 hours (job share considered) – CIC.
The main purpose of the post is to provide administrative coordination support to the senior Medical Education Team to develop all educational opportunities/activities in Medical Education. It includes coordination of medical students, trainee doctors, trainers (Clinical and Educational Supervisors) across all specialties within the Trust. Responsibilities include induction coordination, timetabling, room bookings, record keeping and general office management. A different working pattern may be required at peak times such as inductions and when medical students are on placement.
Main duties of the job
Please see above. A key feature of this job is the ability to work flexibly to support external regulators’ requirements and the ongoing transformational and cultural change journey within the Trust. To ensure that the Medical Education Department is effective and efficient this role and other roles in the department will be allocated portfolio work streams to meet evolving needs.
The role of the Medical Education Department is to:
* Manage and develop Medical Education activity/schedules to support and deliver Health Education England’s (HEE) Learning Development Agreements (LDA) with the Trust.
* Meet the Medical Education standards and requirements for undergraduate (UG) medical students, postgraduate (PG) trainees and trainee physician associates (tPA) as defined by the GMC, HEE, universities, specialty schools and Royal Colleges.
About us
At NCIC we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our five key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
* Being a clinically led organisation
* Quality and safety at the heart of our Trust
* A positive patient experience every time
* A great place to work
* Managing our money well
We are serious about supporting a diverse workforce that reflects our local community and are committed to an inclusive and compassionate place to work.
We are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Certificate of Sponsorship
Due to changes implemented by the Government to UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility prior to completing an application. Any applicants who do not meet the eligibility criteria will not be progressed.
Other Information
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our policy for eligible vacancies.
Applicants applying under the Disability Confident Scheme or Armed Forces Covenant and who meet all essential criteria will be guaranteed an interview.
Disclosure and Barring Service: this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A submission for Disclosure to the DBS will be made. The cost of the DBS will be met by the successful candidate through salary deduction.
Standard Check: £21.50 + Administrative cost £6.50 = £28.00 deducted from salary over 4 months or one‑off payment.
Enhanced Check: £49.50 + Administrative cost £6.50 = £56.00 deducted from salary over 4 months or one‑off payment.
Benefits
27‑day holiday scheme rising to 33 days after 10 years; NHS Discounts; Salary Sacrifice schemes including lease cars and Cycle to Work; Vivup – a free, confidential counselling and information service. (*Subject to eligibility)
Person Specification
Please ensure that you document evidence of meeting all essential criteria in the supporting information.
Qualifications
* 5 GCSEs Grade A* – C (incl. English & Maths)
* NVQ Level 3 in Business and Administration or equivalent
* ILM Level 3 in Business & Administration or equivalent
* Recognised qualification in IT – Advanced ECDL, CLAIT or equivalent
Knowledge
* Administrative procedures/systems to support teams in a health and care setting, including coordinating meetings and events, minute taking
* Project and change management experience
* Experience of developing systems and processes
* Medical Education curricula
* Implementing tracking and monitoring processesExperience of collating, analysing and presenting information
* Staff management
* Facilitating and evaluating learning within teams
* Health Education England (HEE) & General Medical Council (GMC) Frameworks
* Junior Doctor Contract
Skills and Aptitudes
* Advanced IT skills, including proven abilities in using Microsoft Office
* Verbal and written communication skills
* Ability to work flexibly
* Time management and prioritisation with initiative
* Willingness to learn/adapt working practices to support improvement
* Negotiating and influencing
Personal circumstances
* Full driving licence and access to own vehicle with willingness to travel across sites as required
Disclosure and Barring Service Check
Repetition: same as earlier.
Salary
£27,485 to £30,162 a year, pro rata.
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