About the Role
We are seeking a highly organised and detail-oriented Business Support Administrator to provide comprehensive administrative support across a range of business functions. This role is central to ensuring smooth and efficient operations, working closely with senior leaders and a small, collaborative team.
Key Responsibilities
* Manage and update Veeva Promo Maps to ensure accurate information for document approvals.
* Oversee the procure-to-pay process, including purchase orders, invoices, vendor setup, and supplier changes.
* Administer NDAs, contracts, and Customer Authorization Forms (CAFs).
* Facilitate electronic signing of documents using DocuSign.
* Coordinate the ordering and distribution of business cards.
* Maintain and update email distribution lists for effective communication.
* Provide event support, including logistics, setup, and coordination with third-party agencies.
* Organise meetings, including catering and refreshments.
* Maintain and update the contract tracker to ensure all contracts are current.
* Manage the administration of apprenticeship programs, including enrolment and progress tracking.
* Administer training courses, including sending joining instructions, arranging venues, and organising refreshments.
Qualifications
* Proven experience in a similar administrative role.
* Strong organisational and multitasking skills.
* Proficiency in Microsoft Office Suite and other relevant software.
* Excellent communication and interpersonal skills.
* Ability to work independently and as part of a team.
* Attention to detail and a high level of accuracy.
Preferred Qualifications
* Experience with Veeva, DocuSign, and other relevant tools.
* Knowledge of procurement processes and contract management.
* Experience in process mapping.
What We’re Looking For
* Ideally 3–5 years of experience, though training can be provided for the right candidate.
* Comfortable working in a fast-paced environment.
* Reliable, proactive, and adaptable.
* Cross-functional experience across industries is welcome.
* Experience with procurement, contracts, and event support