Job Description
C-Suite Executive Assistant
Magic Circle law firm is seeking to hire an exceptional C-Suite Executive Assistant to work for the firm’s Global Senior Partner.
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* Very generous salary
* Hybrid working – 3 days in the office / 2 days remote
* 9:30am to 5:30pm
* Tremendous employee health, wellness, and family friendly benefits
* Subsidised gym membership
* Sabbatical leave
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C-Suite Executive Assistant Key Responsibilities:
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* Provide extensive and complex diary and travel management across multiple time zones
* Prioritise tasks, flag important items and ensure the Management Office is well-prepared for all interactions, from routine updates to meeting briefs
* Plan, schedule and manage meetings effectively including proactive preparation and consolidation of agendas, materials, minutes and follow up actions
* Draft high-quality correspondence and communicate with integrity on behalf of the Senior Partner
* Monitor support needed during the Senior Partner’s travel across the world and ensure timely support related to itinerary changes, meeting schedule updates and all relevant local logistics. Ensure adequate support on the ground
* Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc.
* Ensure effective document management using the firm’s systems creating ease of access to the required information for the Senior Partner
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C-Suite Executive Assistant Skills & Requirements:
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* Previous C-Suite / HNWI level of experience gained from a law firm or professional services environment
* Experience supporting very senior executives, in an Executive Assistant role
* Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion
* A high level of discretion in handling confidential information
* Strong problem-solving skills and attention to detail
* Excellent interpersonal skills and the ability to build and maintain relationships with key stakeholders at all levels
* Flexibility to adapt to changing priorities and work under pressure
* Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings
* A high level of proficiency with the MS Office suite