Job Description
Accounts Payable & Expenses Administrator (4-Month Temp Contract)
Division: FinanceLocation: North GlasgowReports to: Accounts Payable Manager
About the Role
We are looking for a highly organised and detail-oriented Accounts Payable & Expenses Administrator to join our clients finance team on a 4-month temporary assignment.
This is a fantastic opportunity to contribute to a fast-paced international organisation while developing your skills within procurement, expenses, and accounts payable processes.
Key Responsibilities
Employee Travel & Expenses (T&E) – SAP Concur
* Audit and process employee expense claims accurately and on time
* Ensure proper VAT capture and compliance
* Match, batch & code invoices
* Prepare international employee payment requests
* Produce reports as required for Legal, Audit, and other stakeholders
Supplier Onboarding & Support
* Manage the new supplier onboarding process
* Provide training and guidance to internal buyers and new suppliers
* Liaise with buyers and the Legal team to ensure smooth onboarding
* Monitor open onboarding tasks and follow up daily
Vendor Address Book Maintenance
* Create and maintain vendor accounts within the ERP system
* Ensure all updates comply with audit and controls requirements
Procurement Support
* Create and amend Production purchase order records
* Support and train buyers on Purchase Order procedures
* Maintain the Purchase Order approval matrix
Additional Responsibilities
* Provide assistance with corporate card administration, company travel, and fleet management
* Support Finance projects as needed
* Ensure GDPR compliance
* Carry out other tasks as required by the Head of AP & Royalties
Skills & Experience Required
* Professional, reliable, and able to build strong working relationships
* Excellent communicator—confident dealing with suppliers and colleagues at all levels
* Competent user of Outlook, Word, and Excel
* Strong understanding of accounts payable
* Exceptional customer and supplier service skills
* Highly organised with strong prioritisation abilities
* Flexible and comfortable adapting to changing business needs
* Responsible and proactive, with a willingness to take ownership of tasks
IND-NORTH