Team Administrator / PA – Facilities – Temp (4 Weeks) – £18.00/hr – Office Based City of London
A leading insurance company is seeking a highly organised and proactive Team Administrator to provide essential support to their Facilities team at their City of London offices.
This is a temporary role to start ASAP (subject to checks) for an initial 4-week period, paying £18.00 per hour PAYE. The position is office based working 5 days at their offices in the City of London..
Role Overview:
You’ll be at the heart of the Facilities function, supporting the Head of Facilities and their team. Your role will focus on keeping the team running smoothly — from managing logistics and meetings to coordinating travel and documentation.
Key Responsibilities:
Provide day-to-day administrative support across the Facilities team
Manage diaries, schedule meetings, and coordinate team calendars
Organise on-site and off-site meetings, including venues, travel, accommodation, and catering
Arrange domestic and international travel for team members (visas, flights, transfers)
Coordinate Facilities team meetings: manage attendance, book rooms, take minutes, and follow up on actions
Act as the first point of contact for internal team queries and troubleshooting
Assist with drafting correspondence, reports, and presentations (mainly PowerPoint)
Support the team with complex administrative tasks and document handling
Maintain effective communication across the Facilities function
Ideal Candidate Profile:
Strong experience in a Team Administrator or PA role supporting operational teams
Background in Facilities or Corporate Services is desirable
Excellent organisational skills with the ability to manage multiple priorities
Confident communicator with strong written and verbal skills
Proficient in MS Office (Word, Excel, PowerPoint)
Collaborative and approachable, with a problem-solving mindset
Able to pass relevant security checks