Job Overview
We are seeking a trustworthy, highly organised and detail-oriented Office Administrator to join our team. The ideal candidate will possess strong administrative skills and have a background in an office environment.
Essential Criteria
* Numerical accuracy and attention to detail – ability to handle and reconcile cash without errors.
* Trustworthiness and integrity – reliability in handling confidential and financial information.
* IT and administrative skills – ability to use spreadsheets, email and word processing software.
Beneficial Criteria
* Experience of cash handling in previous employment.
* Previous experience with Xero online accounts system or similar eg Sage.
* Previous experience with the Top to Toe epos software system or similar retail stock management software or online retailing platforms such as Shopify
* Previous experience with social media accounts for business.
* Duties and responsibilities
* Office Tasks
* Answering phones, taking account payments, processing online sales, sending emails etc
* Provide cover in the office during office holidays and unexpected absences
* End of day process - change tills, make up lodgement, complete day sheet
* Create product cards & enter copy orders onto the epos system.
* Enter account charges & returns onto the online accounts system
* Balance tills
* Administer mailing list sign ups, old credit notes & gift vouchers etc
Stock Control
* Unload and unpack shipments of products
* Pricing / barcoding items coming into the business.
* Checking quantities are correct and claiming for goods which are incorrect
* Movement of items into correct stock areas
* Assisting with claims for faulty products
* Inspect shipments for damage and correct quantities
* Report damages or shortages to the appropriate person
* Match delivery documents to their invoices
* Stocktaking
Web site and social media
* Assisting with social media posts on facebook and instagram
* Assisting with administering online and telephone orders
* Administration work with the Top To Toe and Web platform for sales and stock management
Days / hours per week
Monday to Friday 1:30 pm to 5:30 pm. 5 days (20 hours) per week.
To help with holiday cover we would ask that cover would be provided for a maximum of 6 Saturdays a year, swapping one day during the week (Monday to Friday) for a Saturday.
If you are a motivated individual looking to contribute positively to our team as an Office Administrator, we encourage you to apply for this exciting opportunity.
Job Types: Part-time, Permanent
Expected hours: 20 per week
Work Location: In person