Job overview
If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Oncology service at Worthing hospital. This varied role provides support to the Oncology Cons, Registrar and CNS teams and the multidisciplinary clinical team as part of the UHSussex trust wide service. The post requires full time working Monday - Friday.
We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff
Previous secretarial/administration experience and typing skills are essential, as are knowledge of the hospital environment and medical terminology
Our ideal candidate will be flexible and adaptable and willing to work as part of our busy and supportive, friendly team
If you think you have the qualities to fill this post, then we look forward to receiving your application.
Prior to submission of your application for any internal secondment or fixed term post, please ensure that you have discussed this with your line manager to obtain their approval. If you do not have written approval from your current line manager to take this position if successful as an internal secondment opportunity, it would be offered as a fixed term position.
Main duties of the job
To work as part of the administration team to provide accurate and efficient secretarial support for the Oncology Service at Worthing.
Your role will involve working as part of a busy team supporting the the Oncology service and patients at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, other departments and clinicians. If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the administrative service.
Specific duties include:
1. Transcription of author dictation
2. Supporting with clinician generated administration relative to the patient pathway
3. Reviewing patient outcomes to ensure next step in the pathway is booked
4. Fielding patient queries
5. Tracking of investigations
6. Cross cover for colleagues where required
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Detailed job description and main responsibilities
Please see the attached job description for full details of the responsibilities of the medical secretary role
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Person specification
Skills
Essential criteria
7. Excellent communication skills, both verbal and written
8. Ability to work to deadlines and meet conflicting demands
9. Excellent knowledge of a full range of secretarial procedures and office duties
10. Excellent organisational skills
11. Excellent knowledge of MS Office, particularly Excel
12. Experience of minute taking
Desirable criteria
13. Previous NHS Medical Secretary experience
14. Knowledge of Patient Information System (PAS)
15. Experience of audio typing
Qualifications
Essential criteria
16. 3 GCSEs including English & Mathematics Grade A-C or equivalent
17. RSA3 and/or knowledge acquired through experience
Desirable criteria
18. An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma
19. Medical Terminology Qualification
People management and development
Essential criteria
20. Able to maintain confidentiality in accordance with the Data Protection Act
21. Coordinating and working as part of a cohesive team
22. Positive contribution to change to enhance the patient pathway experience and outcome
23. Ability to work independently
24. Ability to use own judgement/initiative and problem solve
Equality, Diversity, and Inclusion
Essential criteria
25. Evidence of having championed diversity in previous roles
26. Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications