What's involved with this role: JOB TITLE: Executive Personal Assistant REF: Suffolk RQ1544323 Pay rate: £15.90 per hour PAYE The role: The team are seeking a dedicated Executive Personal Assistant - Senior Administrator to join a team in Ipswich. The ideal candidate will be self-motivated, flexible, and eager to learn. You will play a crucial role in providing effective day-to-day support to our Executive Directors and driving high standards across the organization. You will be supporting three Executive Directors, ensuring their daily operations run smoothly. It is essential that you are self-motivated, flexible, and eager to learn, with a drive to make a difference and uphold high standards. Previous Minute taking experience is also essential. Key Responsibilities: Diary Management: Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items. Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation. Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events. Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries. Information Support: Provide research and reports to support Executive Directors’ needs, including financial and statistical information. Customer Focus: Serve as a professional first point of contact for internal and external communications. Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations. Team Support: Assist with the induction and training of new team members as needed. Time Management: Prioritise commitments to ensure efficient use of time for Executive Directors Confidentiality: Handle sensitive information with discretion. Coordination: Work collaboratively with other Executive PAs to support the Group's operations. What the client is looking for: Previous experience as an Executive Assistant, Senior Administrator or Personal Assistant Previous experience of minute taking is essential Experienced in managing calendars, arranging events, booking meeting rooms, and coordinating catering. As strong background in organising travel arrangements, including flights, train journeys, and accommodation. Ability to support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events. Able to work at a senior level and assist in producing Board reports and monthly business updates across the Group and its subsidiaries. How to Apply Quote the Job Title and Reference Number in your application. Submit your CV in Word format. Applications are reviewed on a rolling basis—early submission is recommended. If you do not hear from us within three working days, unfortunately your application has not been shortlisted on this occasion. Thank you for your interest in working with us Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for. "XI AD Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please.