Personal Assistant to the Joint CEO, Siemens Mobility Rolling Stock/Customer Services – London
Siemens – Siemens Mobility – City of London, England, United Kingdom.
At Siemens Mobility, we’re building the future of transportation. Our team of experts is dedicated to creating smart, efficient, and sustainable mobility solutions that improve the daily lives of millions of passengers.
We’re looking for a proactive, highly organised Personal Assistant to support the Joint CEO, who is also the Managing Director of our Rolling Stock & Customer Services business.
This role is based at our London head office and you will work in a hybrid model, spending three days a week in the office.
Responsibilities
* Act as strategic business partner anticipating executive needs, highlighting potential challenges or opportunities, and synthesising key information to aid decision‑making.
* Proactively manage a complex diary and ensure time is used effectively. Strategically allocate executive time, identify delegation opportunities, and ensure meeting effectiveness from agenda to follow‑up.
* Organise travel, logistics and approvals efficiently and accurately.
* Coordinate logistics for board meetings, leadership offsites and client events.
* Be involved in planning and delivering company events (conferences, team building, etc).
* Handle invoices, budgets and purchase orders.
* Handle correspondence and information flow, act independently and escalates only when needed.
* Prepare and coordinate materials for internal and external meetings.
* Create clear, professional presentations and reports for a range of audiences.
* Work closely with other PAs across Siemens Mobility to ensure smooth communication, alignment, and support across functions.
* Assist with special projects and cross‑departmental initiatives.
* Act as a trusted link between the CEO, the leadership team, the wider business and internal & external stakeholders.
Qualifications & Skills
* Exceptional organisational skills and the ability to multitask in a fast‑paced environment.
* A professional, adaptable work style to handle changing priorities seamlessly.
* Strong interpersonal and communication skills, confident in engaging at all levels.
* High attention to detail, delivering quality output on time, every time.
* Integrity and confidentiality in handling sensitive information.
* A collaborative, team‑oriented mindset that cultivates positive working relationships.
* Mastery of collaboration tools, data visualisation, awareness of automation/AI for efficiency, and strong cybersecurity practices.
* A deep understanding of the executive's business unit, company strategy, and industry trends to prioritise and inform decisions.
* Diplomacy, ability to influence without direct authority, active listening, and cross‑cultural competence.
* Actively seek professional development, networking, and stay abreast of new tools and best practices.
Benefits
Our compensation package includes a competitive salary, company bonus, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.
#TransformTheEveryday with us, with your #PassionForMobility. We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and transform the everyday with us!
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