Executive Assistant / Office Manager
We are working with a Nottingham based charity to recruit a highly organised and proactive Executive Assistant/Office Manager. This is a varied role that combines executive support with office management, finance, and HR administration. You’ll play a key part in keeping the organisation running smoothly and ensuring staff and leadership are fully supported.
Location: Remote (with frequent visits to the Nottingham Office)
Salary: £27,000 - £28,000
Hours: Full Time (Part-time & Condensed hours considered)
Contract Type: Contract (Rolling, ongoing contract)
Role Responsibilities
* Manage day-to-day office administration including finance, HR, and premises compliance.
* Process invoices, payroll submissions, HMRC payments, pensions, and petty cash.
* Support recruitment and onboarding processes, including contracts, DBS checks, induction, and maintaining accurate HR records.
* Provide PA support to the CEO with diary management, email coordination, correspondence, and meeting support.
* Oversee premises safety checks, liaise with contractors, and maintain compliance logs.
* Manage systems such as shared folders, staff benefits schemes, and digital/physical record keeping.
About You
You will be someone who:
* Confident in handling finance processes, HR records, and administrative systems.
* Has excellent organisational skills and attention to detail.
* Communicates effectively with colleagues, trustees, and external partners.
* Can work independently, balancing multiple priorities.
* Demonstrates a high level of confidentiality, discretion, empathy and professionalism in handling sensitive information.
* Has prior experience in office management, PA/EA roles, or charity administration (desirable).
About the Organisation
A respected charity, renowned for its work supporting individuals at risk of exploitation, this small yet ambitious organisation has been at the forefront of delivering vital services and advocating for vulnerable communities for over 30 years.
Striving to end stigma and discrimination through education, advocacy, and multi-agency working. Their services include outreach and drop-in provision, tailored support for those facing challenging circumstances, and improved access to healthcare, harm reduction, and specialist services.
Other roles you may have experience of could include Office Administrator, Senior Office Administrator, Office Supervisor, Administration, Senior Administrator, Executive Assistant, Project Coordinator, PA, Personal Assistant, Front Office Coordinator, Lead Reception Administrator, Head Receptionist, Office Manager etc.