Job Title
School and Care Administrator
Working Hours
Monday to Friday, 8.30 AM – 4.30 PM
Location
Swinderby, Lincolnshire
About the Role
This role focuses on creating exceptional experiences for the people we support through essential administration activities supporting care and education delivery. The role covers key aspects of administration including communications into and out of school, updating systems, supporting effective day‑to‑day record keeping, maintaining and updating records, and administrative support for meetings as requested. The role holds the reception to ensure all visitors are welcomed and follow key Health, Safety, and Safeguarding practices inline with legislative and regulatory responsibility. Occasional cover may be required at Acacia Hall School, Friesthorpe, Lincolnshire.
Key Responsibilities
* Meet and greet all visitors and handle incoming telephone calls.
* Assist with covering the review coordinator responsibilities during holiday and absence for Swinderby/Acacia Hall.
* Manage conference room bookings and set up rooms prior to use.
* Provide a wide range of administrative support including minute taking, meeting arrangements, data gathering, photocopying, filing, archiving care records, and writing/typing letters.
* Assist in the maintenance of confidential records for colleagues and the people we support in accordance with procedures.
* Maintain stationery supplies, including stock control, ordering, and distribution for the whole site.
* Assist with the preparation of reports for the people we support, typing reports and collating information in a timely manner to meet specified deadlines.
* Update Earwig and SchoolPod for the Head of Education for all sites (Swinderby / Acacia / Calman).
* Deal with all incoming and outgoing post.
* Apply safe working practices and be conscious of the safety of others including the people we support, colleagues, and visitors.
* Liaise and work with members of the management team, teachers, parents, and other professional bodies.
* Identify personal training needs and attend appropriate training to develop relevant knowledge, techniques, and skills.
* Adhere to the Employee Handbook and all company policies and procedures, particularly those relating to Health & Safety and safeguarding the welfare of the people we support.
* Check daily register for attendance and sign‑in books.
* Support organising and collating information in preparation of EHCP, MDT & One Plan meetings, review invitations, minutes, and other meetings as required.
* Carry out any other duties as assigned by management.
Benefits
* Genuine career development — opportunities with transparent pay grades.
* Blue Light Card — access to discounts in over 15,000 venues across the UK.
* Refer a Friend — earn up to £500 through our referral scheme.
* WageStream — a financial wellbeing app that offers early access to wages for unforeseen expenses.
* Help@hand — a wellbeing app providing unlimited GP appointments, 24/7 confidential mental health support, and physiotherapy sessions.
* Life Assurance.
About You
We’re looking for a proactive, organised, and detail‑oriented individual who thrives in a fast‑paced environment.
Experience and Qualities You Need
* Demonstrable experience of our values and their application to previous life experiences.
* A passion for supporting people and confidence in building relationships to complete activities.
* Experience developing and maintaining relationships with key stakeholders across care and education.
* Proficiency in all MS Office applications, particularly Outlook and Word.
* Willingness to learn our school and care systems.
* Highly organised with the ability to attend to detail while managing a fast‑paced workload.
* Ability to manage expectations and prioritise work.
* Use of data to support recommendations and develop optimal plans and solutions.
* Experience working towards regulatory requirements.
* Passion to learn all required policies, processes, and legislation.
About Kisimul Group
Kisimul Group Ltd is a group of independent specialist schools and adult provisions that provide exceptional residential care and award‑winning education to children, young people, and adults with a diagnosis of Autistic Spectrum Disorder, severe and complex learning difficulties, global developmental delay, and associated challenging behaviour.
We are committed to safeguarding and promoting the welfare of adults, children, and young people, valuing diversity and promoting equality for all. Our values and commitments are shared throughout the whole of our community.
All applicants will be required to undertake an enhanced DBS Check.
Kisimul Group Ltd is an equal opportunities employer.
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