Job description:
Job Summary
As the first point of contact for our business, the Receptionist is responsible for providing a warm and professional welcome to visitors and callers. The job holder will demonstrate the ability to use their initiative to ensure the smooth running of the reception area, proactively addressing any challenges that may arise. In addition to core reception duties, the job holder supports various administrative functions across the Company, contributing to an efficient workplace and ensuring seamless operations. This role is crucial in creating a positive first impression and maintaining a welcoming atmosphere for all who enter our premises. The working hours are primarily 8:30 am to 5:00 pm, though flexibility with start and finish times is beneficial to accommodate important visits and other ad hoc requirements.
Duties :
Reception Duties:
Greet and welcome visitors in a friendly and professional manner. Answer and direct phone calls promptly and courteously.
Manage the booking of meeting and training rooms and provide assistance as appropriate for internal and external meetings / training events.
Provide support for lunch orders and catering arrangements for meetings and events.
Maintain a clean, organized, and welcoming reception area.
Carry out other support duties related to the Office Managers role and responsibilities and provide cover when required.
Administrative Support:
Assist in managing office supplies and maintaining inventory levels.
Support various departments with administrative tasks, including data entry, document preparation, and filing.
Help coordinate Company events and collaboration activities.
Aid in the preparation and distribution of internal communications. Carry out additional duties as required to ensure smooth business operations.
Skills & Abilities: (Languages, computer skills etc.)
Previous experience in a reception or administrative role preferred.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive information with discretion and confidentiality.
A positive attitude with a strong customer service orientation.
If you are an enthusiastic individual who thrives in an administrative role and possesses the necessary skills to contribute positively to our team, we encourage you to apply for this exciting opportunity!
Job Types: Full-time, Temp to perm