EA and Operations Executive in Boutique Finance, West End, office based (ID:22235)
Boutique investment bank in Mayfair is seeking an Executive Assistant & Operations Executive
Salary – £70k to £80k + Discretionary Bonus + Benefits
Job Responsibilities and Duties
• Full EA support to the Founder and CEO
• Organise meetings and appointments, manage complex travel itineraries for the CEO and other staff members, and production of printed client presentations
• Coordinate executive communications, receiving calls from clients and functional area providers, responding to emails, and interfacing with UK-based and international clients professionally and efficiently
• Build and maintain effective working relationships with relevant functional support providers to the company across a variety of areas, including IT, Accounting & Finance, Regulatory & Compliance, Legal, Property Management and Recruitment, and wherever necessary, assist the CEO in supervising the work of these providers and driving results, including managing and coordinating special projects across functional areas
• Develop and sustain a level of professionalism amongst staff and clients, including being an ambassador for the company across the firm’s diverse client base
• Manage expenses, schedule support provider invoice payments, and assist with end-of-quarter/ end-of-year reports.
• Oversee all office supplies and printers, manage utilities, maintenance, contracts, leases and landlord agreements
• Work in line with the firm’s compliance and regulatory requirements, assist with client onboarding processes, attestations and operational and risk committee meetings
• Maintain an organised filing system of electronic documents
• Handle basic HR duties, including employee onboarding and coordinating performance reviews
• Uphold the strictest levels of confidentiality and integrity
Required Skills and Qualifications
• Extensive experience as an Executive Assistant reporting directly to senior/executive management
• Strong organisational, project management, and problem-solving skills with impeccable multi-tasking and workload management abilities
• Exceptional interpersonal and communication skills
• Friendly and professional demeanour
• Self-motivation, instinctive team orientation, and persistence
• Strong attention to detail
• Experience in high-intensity client service industries such as strategic consulting or investment banking and/or high growth companies is a plus
• Advanced Microsoft Office suite skills
About Us
The London-based independent investment banking firm providing M&A, corporate finance, and strategic advice tailored to our clients’ objectives. They serve corporates and financial services firms and family offices.
Their investment banking experience spans across Europe and the UAE, Asia and the Americas.
Angela Mortimer is acting as an employment agency for this job listing.
For further information how Angela Mortimer acts as an employment agency or as an employment business see our legal information.
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