Payroll Officer
Closing date is 09 February 2026
We are looking for an organised, motivated experienced Payroll Officer to help deliver a timely, accurate and professional payroll service across the Trust. You will support the processing of weekly and monthly payrolls, apply complex pay regulations and ensure staff are paid correctly in line with NHS terms and conditions and statutory requirements. This is a fantastic opportunity for someone who enjoys detailed work, problem-solving and delivering great customer service. Work-life balance matters to us – we offer flexible working arrangements, including up to 50% home working, allowing you to balance personal commitments while being part of a collaborative and supportive office culture. Flexibility, teamwork and a genuinely welcoming atmosphere are at the heart of how we operate.
Main duties of the job
* Process payroll data accurately and efficiently within set deadlines.
* Apply statutory rules for tax, National Insurance, sickness, maternity, paternity and adoption payments.
* Validate documentation, check outputs and maintain accurate payroll records.
* Respond to staff and manager enquiries, offering clear and supportive advice.
* Process previous service enquiries, contract checks and absence updates.
* Support the distribution of payslips and payroll documentation.
* Assist in training new colleagues and contribute to continuous improvement.
* Ensure all work complies with Trust processes and statutory guidelines.
About us
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community – a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.
Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have: applied for a Graduate visa or you have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment.
This vacancy will close at midnight on the 9th February 2026.
Interviews are due to be held on the 25th February 2026.
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose‑created colleague‑only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work‑life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part‑time working, job‑share, term‑time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person Specification
Qualifications
* IPPM Foundation Level or NVQ level 3 in Payroll Administration or Equivalent Experience.
Experience
* Significant experience working in a multi-disciplinary payroll department.
* Experience of using a computerised integrated HR and Payroll System.
* Prioritising, planning and organising own tasks to meet deadlines.
* Working within guidelines.
* Experience of dealing with difficult situations and confrontations.
* Data entry experience and documentation.
* Experience of IT packages – Microsoft office.
* Experience of producing documents to a high standard.
* Experience of ESR Payroll System.
* Understanding of confidentiality and data protection.
* Sound knowledge of office procedures.
* Understanding of customer service.
* Good working knowledge of Microsoft Office packages.
* Working knowledge of relevant legislation regarding PAYE, NI, SSP and Maternity Pay.
* Conversant with NHS Terms and Conditions.
Skills
* Ability to work as part of a team.
* Excellent communication skills with the ability to communicate effectively with both internal departments and outside customers.
* Excellent interpersonal skills with the ability to work with staff at all levels within the organisation.
* Ability to organise and manage own time keeping to schedule and deadlines.
* Ability to use own initiative and work autonomously.
* Ability to demonstrate leadership skills.
* Self‑motivated with a proactive approach.
* Ability to show attention to detail and accuracy.
* Ability to adapt to change.
* Ability to work under pressure and focus on a range of payroll issues.
* Ability to store and safeguard confidential documents.
Additional Requirements
* The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of safe, kind, excellent.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Cambridge University Hospital NHS Foundation Trust
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