We are #hiring a Finance and Office Manager to join our busy team in Leatherhead, England. Apply today or share this post with your network.
Candidate Profile
* Strong experience in
finance and accounts management
, ideally within a professional services or marketing agency environment.
* Familiar with
Sage 50 and Sage
payroll, pensions, VAT, and year-end accounts preparation
.
* Basic k
nowledge of
HR processes
and employment law best practice
– able to research
.
* Highly organised, detail-oriented, and comfortable managing multiple responsibilities.
* Strong IT skills, with knowledge
and experience
of
Synergist
*
or similar project management/accounting software a plus.
* Confident communicator with excellent interpersonal skills.
* Resilient, adaptable, and proactive problem-solver.
The Role
This is a broad and hands-on
part time
role at the heart of the agency, combining
finance and office management responsibilities
. The role ensures the smooth running of monthly and annual financial cycles, supports the leadership team with accurate reporting, and manages employee experience, compliance, and day-to-day operations of the office.
Would suit an experienced returner or someone with school-age children – hours worked are negotiable to suit candidate/company.
Key Responsibilities
Finance & Accounts
* Prepare and manage
monthly accounts functions
including billing, profit allocations, target reporting, P&L, Synergist
*
analysis, payroll, pensions, client statements, and credit control.
* Conduct
quarterly reporting
, including Synergist utilisation reporting and VAT returns.
* Oversee
annual processes
, including preparation of year-end accounts, P11D's, and PSA.
* Manage ongoing and ad hoc accounting functions: budgets, overheads, bank reconciliations, credit cards, expenses, petty cash, deposits, credit checks,
bank payments
and ad hoc analysis.
* Act as system administrator for
Synergist
*
platform
and ensure data accuracy.
*Synergist is the internal agency platform that ensures operational efficiency from concept to completion – full training on the platform will be provided.
Employee Admin
* Prepare new employee contracts and maintain staff records.
* Administer pensions, health insurance, death in service, and other benefits.
* Oversee the holiday loyalty scheme and wellbeing initiatives (Mental Health First Aider).
* General
staff wellbeing
management, including flu jab programme and ad hoc employee support.
Office Management
* Conduct health & safety risk assessments and ensure compliance.
* Manage office and mobile contracts, and landlord/cleaner liaison.
* Oversee office supplies, kitchen provisions, key-holder responsibilities with alarm company
(if candidate lives locally)
.
* Manage first aiders and fire marshal cover.
Additional Responsibilities
* Undertake ad hoc tasks/projects in support of the leadership team.
* Quarterly and Annual reporting to Alectro - Virtual Sustainability Officer
Your Package & Benefits
* Competitive salary (dependent on experience).
£35-42k pa (pro rata for hours)
* EOT Company
Performance-related bonus scheme.
* Pension scheme, healthcare, and employee wellbeing benefits.
* Generous holiday allowance including loyalty scheme.
* Opportunities for professional development.
Please send your CV to before Friday 31st October 2025.