ROLE SUMMARY
To provide efficient administrative and organisational support to ensure the smooth day‑to‑day running of the office and to support colleagues across the business.
Key Duties & Responsibilities
* Coordinate day to day office activities to ensure an organised, professional working environment.
* Act as first point of contact for visitors and incoming calls, handling enquiries or directing them to the appropriate person.
* Manage incoming and outgoing mail, emails and other correspondence.
* Maintain office filing systems (electronic and paper), ensuring accurate, up to date records.
* Monitor and order office supplies and consumables; liaise with suppliers as required.
* Arrange meetings, appointments, travel and accommodation for staff when required.
* Support basic finance tasks such as processing purchase orders, invoices and expense claims (where applicable).
* Assist with onboarding new starters (preparing desks, access passes, IT requests, induction packs).
* Maintain office diaries, shared calendars and meeting room bookings.
* Assist in preparing documents, reports, spreadsheets and presentations.
* Support the coordination of office events, training sessions and team meetings.
* Ensure office equipment is maintained and organise repairs or service visits when needed.
* Handle confidential information in line with company policies and data protection requirements.
* Carry out any other reasonable administrative duties to support the wider team.
Skills, Abilities & Knowledge
* Maintain the programme and resourcing plan for site crews, access equipment, and subcontractors, updating it daily as plans change.
* General support in quotation and offers via Netsuit
* Coordinate RAMS, permits, lift plans, and HSE paperwork, ensuring documents are issued, signed off, and stored correctly before work starts.
* Produce weekly status reports summarising progress, risks, and upcoming milestones for the project manager to present to the client.
This job description should not be regarded as exclusive or exhaustive. There shall be a requirement to carry out other duties which the Company believes are within your capability.