VWA (Victoria Wall Associates) provided pay range
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Head of Research and Administration | VWA
Executive Assistant
Financial Services, Government Relations
Permanent
Up to £70K
1-Gov/HE
The Client:
A leading global investment firm is seeking to appoint an experienced Executive Assistant to support the Government Relations division of 3-4 people. Applicants with an innate interest in current affairs and/or background in politics is highly desirable, alongside experience working in the financial or professional services.
Applicants will ideally be on no more than a month’s notice.
The Executive Assistant Role:
This is a highly visible EA role providing comprehensive administrative support to senior members of the Government Relations team up to Senior Managing Director level. Responsibilities include:
* Complex diary management for multiple senior stakeholders, including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants.
* Managing high volumes of phone calls, acting as a professional gatekeeper, and handling correspondence.
* Booking and preparing meeting rooms, meeting and greeting guests, and ensuring visitors are registered.
* Coordinating international and domestic travel arrangements (flights, visas, cars, hotels, etc.).
* Completing and tracking detailed corporate expenses, reimbursements, and invoices, ensuring accurate coding (experience with Coupa and/or Concur advantageous).
The successful Executive Assistant will:
* Prior industry experience within a professional services or financial environment is essential.
* Interest in current affairs is advantageous.
* Strong organisational skills with exceptional attention to detail.
* Ability to multi-task and manage competing deadlines with calm efficiency.
* Excellent written and verbal communication skills; high emotional intelligence.
* Discretion, confidentiality, and professional integrity at all times.
* Proficiency in the Microsoft Office Suite; familiarity with Concur, Coupa, and/or Box is beneficial.
The Details and Benefits:
* Up to £70K depending on experience
* This is a full-time permanent role starting ASAP
* Core hours 9am-5:30pm
* 1 day WFH – usually Friday
* Opportunity to join a fast-paced and interesting team within a world-renowned financial services firm
If this Executive Assistant role interests you and you have the relevant skills and experience, we encourage you to apply now!
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Financial Services, Office Administration, and Venture Capital and Private Equity Principals
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