Office / Facilities Administrator
Chichester
Permanent – Full Time
I am seeking an enthusiastic and versatile Office / Facilities Administrator to join a fantastic team in Chichester. This is a hands-on role where you will be instrumental in maintaining all facilities and ensuring a welcoming and professional environment for clients.If you excel at organisation, have exceptional interpersonal skills, and thrive in a dynamic setting, I’d love to hear from you.
Key Responsibilities
Facilities Management:
* Ensure the maintenance and smooth operation of the firm’s buildings, equipment, and systems.
* Schedule regular inspections and coordinate necessary repairs.
* Manage and oversee external contractors.
* Ensure compliance with regulatory standards.
* Act as a liaison between management and contractors.
Office Administration:
* Coordinate and maintain meeting rooms to high standards.
* Handle incoming and outgoing calls with professionalism and efficiency.
* Assist with post room operations, including courier bookings and timely mail handling.
* Maintain accurate records for Wills, Deeds, and LPAs.
* Handle internal and external inquiries regarding Wills, Deeds, and LPAs.
* Communicate with clients to obtain required identification and authorization.
* Locate, scan, and log documents for storage.
* Provide reception cover as needed, ensuring a consistent front-of-house presence.
What We’re Looking For:
* Confident, friendly, and diplomatic communication style.
* Strong attention to detail and accuracy.
* Ability to prioritise tasks and remain calm under pressure.
* Proactive and adaptable with a problem-solving mindset.
* Organised and methodical with a keen eye for detail.
* Effective both independently and as part of a team.
* Proficient IT skills, with experience in MS Office preferred.
Apply now or call Lynsey at Key Recruitment for more info