Administration Assistant (Assets) - Band 3
Location:
Lurgan Hospital, Estates Department (Finance, Procurement & Estates Directorate)
Contract:
Full-time (37.5 hours per week), Monday - Friday, 9:00 AM - 5:00 PM
Temporary until 30/03/2026
Rate of pay :
£12.31 per hour
Summary of Role:
The Administration Assistant will provide comprehensive and efficient administrative support to the Assets Division of Estate Services across the Trust. This includes managing asset records, liaising with suppliers and internal teams, processing invoices, and maintaining accurate documentation.
Key Responsibilities:
* Collate financial information such as annual maintenance costs for non-medical equipment.
* Operate Estates systems (e.g., Micad) and finance systems for invoice processing.
* Assign and distribute asset labels Trustwide.
* Maintain and update equipment controller training records and lists.
* Liaise with ward managers, heads of departments, and community teams regarding equipment.
* Assist with asset spreadsheets for additions, transfers, and disposals.
* Provide general administrative support including minute-taking, mail handling, and filing.
* Travel to other hospital sites as required.
Essential Criteria:
* Experience using Microsoft Office (Word, Excel or equivalent).
* Qualifications:
o 4 GCSEs (Grades A-C) including English and Maths AND 1 year's clerical/administrative experience
OR
o 2 years' clerical/administrative experience.
* Full UK driving licence and access to a car (reasonable adjustments for disability apply).
Desirable:
* One year's administrative experience in a clinical setting/environment.
Additional Information:
* Mandatory adherence to Trust policies including Health & Safety, Equality, and Records Management.
* May require an Enhanced Disclosure Check through Access NI.
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