The Stephenson Centre for Wellbeing consists of a team of one school counsellor, one psychotherapist, two psychologists, and a part‑time Clinical Lead/Psychologist providing psychological support to the pupils. Working in close collaboration with the Director of Safeguarding and the Deputy Head of Pastoral, we are looking to recruit an administrator to provide full secretarial support to the Centre.
Reporting directly to the Service Director, the successful candidate will have relevant secretarial experience and good organisational skills, and will be the first point of contact for pupils and for telephone/email enquiries from staff and parents.
Responsibilities
* Maintain the appointments system, make initial appointments and ensure appropriate follow‑up.
* Produce accurate letters and reports, and develop both paper and electronic documentation systems.
* Provide a full secretarial service for the Clinical Lead and therapists, handling sensitive and confidential information with high standards of medical confidentiality.
* Initiate and record the results of audits and surveys using databases as necessary.
* Ensure that the unit’s electronic and paper records are kept securely and efficiently.
* Carry out any additional duties reasonably requested by the Director of Services.
Safeguarding and Confidentiality
* Develop a good understanding of safeguarding procedures, as all positions at Eton are classed as regulated activity.
* Demonstrate a commitment to safeguarding and promoting the welfare of children, completing safeguarding training as required and complying with all safeguarding procedures.
* Understand and comply with procedures and legislation relating to confidentiality.
* Display a commitment to and promotion of equality, diversity and inclusion.
Benefits
Eton College offers a wide range of benefits, including an 11 % employer contribution to your pension (with 4.9 % employee contribution), an Employee Assistance Programme, an enhanced Maternity/Paternity scheme, a cycle‑to‑work scheme, subsidised lunches during term time, free or heavily discounted access to the College’s sport and leisure facilities, and discounts at local retailers and businesses.
The Ideal Candidate
* Confidence working with young people and their parents/carers.
* Excellent communication skills, both written and verbal, particularly with young people who may be feeling vulnerable.
* Understanding and compliance with high standards of medical confidentiality.
* Excellent IT skills in the Microsoft Office suite, with particular strengths using Outlook, Word, Excel and PowerPoint.
* Strong transcription accuracy, attention to detail and the ability to prioritise and manage a high workload.
* Tactful and discreet, reliable and adaptable, with willingness to be flexible when service demands require flexibility with working hours.
* Highly motivated, strong team player.
* Previous experience working with young people in a health or academic environment would be desirable.
Working Pattern
You will be required to work during term time, including the three days before the term starts and the three days after it ends. Your working hours will be 35 hours per week, worked Monday to Friday, 9 am‑5 pm with one hour unpaid for lunch. Paid holiday entitlement is 5.6 weeks including bank holidays. When a bank holiday falls during a school term you may be required to work on that day and will be entitled to an additional day’s paid holiday in lieu. The full statutory holiday entitlement must be taken during periods when the school is closed out of term time; any remaining weeks are deemed to be non‑working weeks. There may be occasions when the post holder will be required to work flexible hours due to operational needs.
About the College
We are an equal opportunities employer and are committed to creating an environment that values individuality and difference. All applicants from all backgrounds are encouraged to apply. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio‑economic background.
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