Scheduling Coordinator
Salary: £17.53 per hour + holiday pay
Contract: Full-time (35 hours p/w), temporary until the start of July 2026
Location: 2-days in Central London, remainder remote
We are delighted to be supporting a globally recognised higher education institution in their search for a Scheduling Coordinator to join their team. This is an exciting opportunity for a highly organised and detail-focused coordinator to play a key role in delivering world-class learning programmes.
Working within a busy and collaborative environment, you will support the coordination of teaching resources, guest speakers and external partners, helping to ensure programmes are effectively resourced and delivered to a high standard.
Key responsibilities for this role include:
Scheduling & Coordination
* Coordinating the scheduling of guest speakers and learning partners across a portfolio of programmes.
* Supporting the contracting process for external contributors, including speakers, facilitators and suppliers.
* Managing the onboarding of new suppliers, including procurement setup and system access.
* Maintaining accurate programme schedules and ensuring all data is input and updated in relevant systems.
Data, Systems & Reporting
* Auditing and monitoring scheduling systems and databases to ensure accuracy and completeness of records.
* Producing regular reports and supporting analysis to inform planning and decision-making.
* Supporting data-driven insights, including trend analysis and forecasting where required.
Operational & Administrative Support
* Coordinating team calendars, meetings and administrative workflows.
* Providing first-line support to stakeholders, resolving queries and ensuring a high level of service.
* Processing purchase orders, invoices and financial data to support budget tracking.
Projects & Process Improvement
* Supporting small projects and initiatives, including research and process development.
* Reviewing systems and processes and suggesting enhancements to improve efficiency and service delivery.
* Contributing to a culture of continuous improvement and effective change management.
To be considered for this position, you should bring:
* Strong organisational skills with the ability to manage multiple priorities.
* Excellent attention to detail and a high level of accuracy when working with data and systems.
* Strong communication skills and confidence working with a variety of stakeholders.
* Good IT skills, including experience with databases, systems or scheduling tools
* A proactive and collaborative approach, with strong time management skills.
If you’re excited by the opportunity to work in a fast-paced, international environment and play a key role in delivering high-quality programmes, we’d love to hear from you.
CVs will be reviewed on a rolling basis so if you are interested, please apply ASAP and submit your CV in Word format.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.