Write a short description of your company, a boilerplate of the business, service or product that you offer. Include your business idea and the target audience. This text is primarily supposed to be descriptive, not selling.
* Office Administrator (School-Based Role)
* Full-Time
* Term Time Only
* Windsor, Berkshire
A well-established and welcoming independent school in Windsor is seeking a highly organised and proactive Office Administrator to join its administrative team. This is a varied and rewarding role, combining front-of-house reception duties with wider administrative responsibilities to support the smooth day-to-day running of the school.
Working closely with the Office Manager and wider staff team, the successful candidate will play a key role in ensuring excellent communication with parents, staff, and visitors, while maintaining high standards of organisation, safeguarding, and professionalism.
-----------------------------------
Key Responsibilities
Reception & Front Office
* Manage the main school reception, acting as the first point of contact for visitors, parents, and pupils
* Answer telephone and email enquiries in a professional and timely manner
* Coordinate incoming and outgoing post and general communications
* Monitor pupil attendance, update school systems, and follow up on absences
* Ensure safeguarding procedures are followed, including visitor sign-in and site security
Administrative Support
* Support the Office Manager and wider team with general administrative tasks
* Maintain accurate pupil records using school systems (e.g. SIMS, ParentMail, Arbor)
* Assist with school communications, including parent correspondence
* Support the organisation of internal events and school activities
* Manage registers, attendance reporting, and daily administrative processes
Student Welfare & First Aid
* Provide first aid support where required and maintain accurate records
* Manage pupil medication and communicate with parents regarding welfare needs
Admissions & Pupil Administration
* Support the onboarding of new pupils, including admissions processes and data management
* Liaise with parents and external agencies regarding pupil information and transitions
* Maintain accurate and up-to-date records for safeguarding, medical, and attendance purposes
Additional Duties
* Assist with after-school clubs and extracurricular administration
* Support school-wide processes such as census returns and data updates
* Contribute to the wider life of the school and attend relevant training and development
-----------------------------------
Person Specification
Essential
* Previous experience in an administrative or receptionist role (ideally within a school setting)
* Strong organisational skills and attention to detail
* Excellent communication and interpersonal skills
* Proactive, flexible, and able to manage a varied workload
* Confident ICT skills, including Microsoft Office
Desirable
* Experience using school systems such as SIMS, Arbor or ParentMail
* Understanding of school administration processes and safeguarding procedures
* Experience working in a fast-paced educational environment
-----------------------------------
Personal Qualities
* A positive, approachable, and professional manner
* Strong team player with a willingness to support colleagues
* Ability to build strong relationships with parents, pupils, and staff
* Commitment to contributing to the wider life and ethos of the school
-----------------------------------
Working Hours
* Monday to Friday (shift pattern between 08:00–18:00)
* Term time only, including attendance on designated inset days
How to Apply
If this sounds like the right role for you, please submit your CV below.