JOB OVERVIEW
We have a fantastic new job opportunity for an Administrator / Exams Administrative Assistantwith administration experience, excellent organisational, time management and communication skills and the ability to maintain confidentiality.
Working as the Administrator / Exams Administrative Assistant you will work proactively with the Examinations Officer to maintain the effective operation of both internal and external exams to ensure the end-to-end processes are completed effectively in line with the policies of the school and those of the relevant awarding/external bodies.
As an Administrator / HR Administrative Assistant you will receive full training in order to deputise for the Exams Officer in their absence.
DUTIES
Your duties as an Administrator / Exams Administrative Assistantwill include:
1. Assist in the preparation for and organisation of all exams, both internal and external
2. Deal with any enquiries from staff, students, invigilators and parents quickly and efficiently
3. Develop knowledge relating to exam regulations and procedures and keep up to date with all examination requirements
4. Ensure that staff and students are aware of the relevant exam regulations, communicating these as necessary
5. Receive and store all examination papers as they arrive and be responsible for all examination stationery
6. Assist in the supervision and management of a team of external exam invigilators
7. General administration to ensure the smooth running of exams on a day-to-day basis including being present at the start and finish of each examination
8. Assisting with the preparation of the exam boxes to go out to exam rooms
9. Checking candidate attendance at all exams
10. Assisting with the dispatch of exam papers to the exam board/examiners as required by the regulations
11. Be present on the days the school is notified of exam results in August
12. Assist with arrangements for the distribution of exam results to students
13. Deal with queries from students, staff and parents regarding exam results
14. Assist with the receipt and distribution of exam certificates when they arrive in school
15. Assist in maintaining an efficient filing system
16. Deputise for the Exams Officer in their absence
CANDIDATE REQUIREMENTS
17. Experience in an administration / admin role
18. Ability to work independently and creatively
19. Good knowledge of Microsoft Office packages (Word and Excel), email and the internet
20. Very good organisational and time management skills with the ability to prioritise workload both day to day and forward planning
21. Willingness to work flexibly to support the smooth operation of the Exams Office
22. Excellent written and verbal communication skills and be able to relate well with school staff, students, external candidates, parents and carers
23. Team player with enthusiasm and perseverance
24. Evidence of high level organisational skills, encouraging positive collaborative working practices
25. Good interpersonal skills
26. Curiosity and willingness to learn, improve and enhance personal development
27. Self-motivated and proactive
28. Good memory skills with the ability to retain and recall information as required
29. Ability to maintain the highest level of confidentiality
BENEFITS
30. Friendly and sociable colleagues
31. Free on-site car park
32. Staff membership rates to the modern on-site Leisure Centre
33. Good transport links
34. Enrolment in one of the UK’s largest public sector pension schemes
35. A tax efficient Cycle-to-Work scheme through salary sacrifice
The organisation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. They will ensure that all recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
We reserve the right to close any of our vacancies early.
APPLY TODAY…
By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
JOB REF: AWDO-C13490
Part-Time, Contract Admin Jobs, Careers and Vacancies. Find a new job and work in Hedge End, Southampton, Hampshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.
AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.