Administrator | Oxleas NHS Foundation Trust
Employer: Oxleas NHS Foundation Trust
Location: Gloucester, GL12 8BT
Contract Type: Permanent
Hours: Full time
Disability Confident: Yes
Closing Date: 20/06/2026
We are excited to offer a unique opportunity for a Band 3 Administrator to work across both HMP Leyhill and HMP Ashfield prison healthcare services, providing a varied and rewarding role. This cross-site position offers the chance to develop a broad range of skills and experience, working Monday and Friday within the Cat D environment and Tuesday to Thursday within Cat C. The successful candidate will work closely with multidisciplinary teams across both sites, supporting service delivery, patient care pathways, and operational functions within two very different prison settings.
Responsibilities
* Undertaking copy/audio typing and word processing support to the team for the provision of required client related reports, letters, discharge summaries etc, including legal documentation.
* Dealing with incoming correspondence on a daily basis, distributing and taking appropriate action as necessary and ensuring urgent items are brought to the attention of a member of the team.
* Preparing and presenting any statistical returns as necessary.
* Undertake any administrative procedures required to support the team, e.g. arrange medical staff & practitioner rota’s, organise meetings.
* Implementing and maintaining effective client filing systems, ensuring client records are safe, confidential, up to date and accessible.
* Attending and participating in meetings.
* Minute meetings e.g. case conferences/professional meetings and team meetings as required, distributing as appropriate and taking administrative follow-up acting on own initiative.
* Undertaking administrative duties, e.g. diary management, photocopying, faxing, monitoring stationery/clinical items and ordering as necessary.
* Using electronic clinical record system (SystmOne), email, intranet, Internet and Microsoft packages as required.
* Handling both routine and urgent matters using initiative and with minimal supervision.
* Participating in supervision and PDR/appraisal.
* Undertaking any other duties commensurate with the level of the post as required, ensuring efficient and effective running of the department/section.
Qualifications and Requirements
All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting.
Applicants must provide proof of right to work, ID, proof of address, UK passport or appropriate documents, address history, police certificate if required, and certificate of good conduct if applicable.
Proud member of the Disability Confident employer scheme.
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