Job overview
We are seeking People Systems & Information Officers to join our Workforce People Services team.
This is an exciting time for us as we embark on our journey to fully embrace HR digital solutions across the UHT People Directorate and positively impact the organisation through maximising opportunities to develop the use of ESR, in readiness for the new ESR solution.
Main duties of the job
You will maintain ESR (Electronic Staff Records) and support the implementation of ESR functionality, specifically the deployment of Self Service and Onboarding and you will support the creative delivery of user training.
The production of accurate and relevant workforce and management data and the administration of pay impacting schemes are also key components of this role, as such you must be:
Confident in dealing with stakeholders and be able to manage multiple and demanding priorities independently. You will be skilled in the delivery of training and workshops and experienced in supporting system users. You must have excellent attention to detail and interpersonal skills and be solution focussed.
Please note this post may close at sufficient applicants.
Working for our organisation
South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff. This training programme has been designed to support our staff in developing their understanding of leadership and management will be expected to attend the following training sessions:
·Your Leadership Impact
·Leading Your Team to Success
·Service Improvement for Beginners
·Developing your Service Improvement Skills
The leadership and improvement programme aims to:
·Explore leadership within the NHS
·Promote Trust values and behaviours
·Develop your leadership effectiveness and skills
·Equip you with the necessary knowledge and skills to lead and complete service improvements within the scope of your role.
After you complete these three and a half days of training you will be able to explore further leadership and improvement training
Detailed job description and main responsibilities
Please see the full job description and person specification document(s) attached for main responsibilities of the role.
Person specification
Qualifications
Essential criteria
1. GCSEs Grades A-C (to include Maths and English) or equivalent knowledge gained through experience
2. NVQ3 level Business Administration or equivalent relevant qualification or experience
Knowledge & Skills
Essential criteria
3. Use of and knowledge of management information systems
4. Excellent written and verbal communication skills
5. Working Knowledge of Data Protection Legislation and Information Governance standards
Desirable criteria
6. Knowledge of NHS Occupation Codes, staff groups, job roles and Workforce Dataset Requirements
7. Knowledge of NHS and Agenda for Change Terms and Conditions, CQC and Audit compliance
Personal Attributes
Essential criteria
8. Good planning, organisational and time-management skills to ensure compliance against deadlines
9. Good communication and interpersonal skills; to communicate and interact with a wide range of stakeholders
10. Team worker
11. Passionate about quality and customer service Attention to detail
12. Ability to review and evaluate data to ensure key performance indicators are achieved
13. Personal Resilience
14. Flexible attitude
Experience
Essential criteria
15. Use of Microsoft Office packages including Word, Access, PowerPoint and computerised HR systems to develop efficient ways of working
16. Intermediate Excel skills
Desirable criteria
17. Experience of working with ESR or another Oracle based system
Disclosure and Barring Checks (DBS)
It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.
Equality, Diversity and Inclusion
South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. We welcome applications from the Black and Minority Ethnic (BAME) Network; LGBT+ Network; Disability and Long-Term Health Conditions Network, Faith Network, Childless not by Choice Network and the Menopause Support Group.
As an inclusive employer, we are here to support you.
If you have any special requirements to help you with your application, email our team at
Right to Work in the UK
The Trust welcomes applications from all candidates who meet the criteria for the role. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK - (.
Please provide full and accurate details of your current immigration status on the application form. Your current immigration status will not be considered as part of the shortlisting or interview process.
Please note that not everyone needs a Skilled Worker visa. If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead.
We are able to offer sponsorship for a Health and Care Worker or Skilled Worker visa, subject to candidate and position eligibility. Please review the job eligibility guidance for skilled workers here: Skilled Worker visa: Your job - ( and for the Health and Care Worker visa here: Skilled Worker visa: eligible healthcare and education jobs - (
Please note: if the job you are applying for does not meet the eligibility criteria above, we will be unable to offer you sponsorship and you will need to explore whether you may be eligible to apply for an alternative immigration route which will secure your right to work in the UK before you apply. If you are in the UK already on a visa, please ensure you have no restrictions that would prevent you from taking this post.
The Trust encourages and supports all applicants to be fully vaccinated against both COVID19 and influenza.
Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received AND will be made evident on the job advert.
Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from so please ensure you check your emails regularly.
Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.