Job Title: Finance Officer – Payroll (with Financial Accounts Support)
Location: Head office, St. John’s Road, EH12 6NZ (Hybrid)
Organisation: Capability Scotland
Employment Type: Full-time, Fixed-term (until 31st March )
Join our mission at Capability Scotland and help deliver accurate, reliable payroll services to over 1, dedicated staff across Scotland.
We’re looking for an experienced Finance Officer with a strong background in payroll operations, combined with the flexibility to support our financial accounts function in areas such as ledgers, reconciliations, and cashbook management.
This is a great opportunity to play a central role in a busy and supportive Finance Team, with scope for development in accountancy tasks and system processes.
Key Responsibilities
Payroll (Main Focus):
1. Accurately input, verify, and process payroll data using our iTrent payroll system.
2. Ensure timely payment to over 1, employees working across diverse roles, locations, and contracts.
3. Provide clear, timely guidance on payroll queries to staff, managers, and HR colleagues.
4. Prepare regular and ad hoc payroll reports, including monthly and annual employment cost reports.
5. Liaise with external bodies (e.g. HMRC, pension providers) regarding PAYE, NI, SSP, SMP, and other statutory obligations.
6. Keep payroll practices up to date with relevant legislative and policy changes, ensuring internal compliance.
Financial Accounts (10–30%):
7. Assist in the processing of financial transactions using our accounting system (Opera 3).
8. Support the preparation of reconciliations, ledger updates, and internal reports (e.g. cash flow, aged debtors, grants).
9. Help maintain accurate records of suppliers, sales codes, and VAT classifications.
10. Offer guidance to internal users on finance systems related to sales, purchasing, and cash processes.
11. Contribute to system maintenance and audit readiness by ensuring accuracy and compliance with policy.
What You’ll Bring:
12. Minimum 2 years’ experience in a similar finance (payroll) role.
13. Strong working knowledge of UK payroll legislation, pensions, and employment law (e.g. Working Time Regulations, Maternity Pay).
14. Hands-on experience with payroll systems (iTrent preferred) and proficiency in Microsoft Excel.
15. Confidence in managing confidential information and communicating with staff at all levels.
16. A recognised finance or payroll qualification is desirable, as is experience in the voluntary or public sector.
Working with Capability Scotland brings you lots of benefits:
17. A competitive salary of £26, per annum
18. Edinburgh office location with excellent travel links & hybrid working
19. Excellent annual leave of 32 days per year, increasing with service
20. Generous and enhanced pension schemes and family benefits
21. As a member of our autoenrollment pension scheme, £10, provided in the case of Death in Service
22. Flexible working is available
23. Access to shopping discounts through the Perks At Work scheme
24. Free 24/7 employee assistance programme
25. Cycle to Work Scheme
26. Free PVG checks throughout your career.
Applying to Capability Scotland
Applying to join our family is easy. At the bottom of this advert, you can submit your CV and a covering letter directly to our hiring service. You’ll then hear from us within three weeks of the noted closing date. We’ll invite successful candidates to an interview so we can learn more about what makes each other tick, in a safe and secure way.
You can keep a track of your application in your profile management settings.
A full job description of this role is available by clicking here:pay Finance Officer /Payroll - JD