Salary: £28,000
Location: Glasgow City Centre Intitially (From April - Moving Offices To East Kilbride)
Hybrid: Monday - Thurday 09:00 - 17:00 (In Office) Friday - 08:00 - 16:00 (From Home)
Join a Growing and Forward-Thinking Accountancy Practice
An exciting opportunity has arisen to join a busy, well-established accountancy firm in a varied and fast-paced administrative role. Working closely with senior leadership and multiple departments, you will play a key part in ensuring the smooth running of operations while delivering a high level of support to both clients and colleagues.
This position offers real responsibility, variety and the chance to become an integral part of a supportive and collaborative team.
Responsibilities and Duties
Carry out appeals on behalf of clients, liaising directly with both clients and HMRC
Manage Companies House matters including confirmation statements and statutory documentation
Ensure internal tax and client management spreadsheets and portals are kept accurate and up to date, working alongside the wider administration team
Liaise with professional bodies and directors when required
Prepare and manage Recovery Loan Scheme documentation and checklists
Oversee Research & Development documentation and processes
Manage and oversee external mail distribution
Respond to and resolve client queries in a professional and timely manner
Handle professional clearance letters for former clients, ensuring all required documentation is collated and transferred promptly to new accountants
Conduct former client checks relating to letters of engagement in collaboration with senior administration staff
Complete weekly new-client audits to ensure compliance and accuracy
Support website updates as required alongside management
Assist with preparation of the quarterly company newsletter with relevant team members
Support management of phone systems
Prepare and maintain organisation charts for group companies
Coordinate office equipment requirements with the Office Manager
Support internal audits alongside managers and relevant staff
Carry out quarterly internal report audits with senior administration staff
Manage address audits and renewals
Coordinate senior leadership diaries and appointments
Provide ad hoc support to the business development function when required
Ensure internal task lists are kept fully up to date and appropriately allocated across the department
Maintain high service standards by ensuring all emails and telephone messages are responded to within 24 hours
Carry out any additional duties required to support the smooth running of the businessHere is a concise UK English version with five short bullet points:
Candidate Requirements
Strong organisational skills and attention to detail
Excellent written and verbal communication skills
Confident using Microsoft Office (particularly Excel, Word and Outlook)
Ability to prioritise workload and meet deadlines
Professional, proactive and willing to learnThis is a junior-level position. Previous experience in finance is not essential; we welcome candidates with administrative experience or a degree in finance, business or a related subject. Full training will be provided.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age