Office Manager
Location: Fareham
Salary: To £35,000pa + company bonus + Excellent company benefits
Our client, a leading organisation renowned for providing high-quality, expert advice within their industry, is seeking an Office Manager to join their team in Fareham. The role will be responsible for overseeing the administrative functions that ensure the smooth and efficient running of the office. It offers an excellent opportunity for a highly organised, proactive individual with exceptional interpersonal skills. The company offers an excellent range of company benefits including 24 days holiday + BH + your birthday off, the opportunity to buy and sell holiday, company bonus, healthcare, bike to work scheme and offers hybrid working.
Key Responsibilities
Ensure compliance with company policies and procedures, including the introduction and review of policies, templates, and forms.
Organise and coordinate legal documents for review by Directors and project teams.
Support the Group Office Manager with HR and Health & Safety (H&S) functions.
Assist with finance-related tasks, such as preparing sales invoices and participating in internal invoicing meetings.
Provide administrative support to Project Managers, including hosting project health checks.
Liaise with external IT providers and support the implementation of system improvements.
Draft, review, and issue Reliance Letters.
Coordinate and manage diary entries for Board, Sub-Board, and regional meetings.
Support staff development initiatives and manage the office contact database.
Oversee utility contract renewals for the office.
Review and approve staff expense claims.
Assist with company insurance renewals, certifications, and accreditations.
Support the Office Management team during Quality Management System (QMS) audits.
Organise events, including hotel bookings and travel arrangements.
Welcome visitors and manage incoming switchboard calls.
Maintain office supplies and ensure the office environment is in good condition, arranging repairs when necessary.Requirements
Proven experience in a similar role.
Strong written and verbal communication skills.
Fast and accurate typing ability.
High level of proficiency in Microsoft Office applications.
Exceptional organisational and prioritisation skills.
Ability to work collaboratively within a team and independently.
Professional, courteous, and approachable manner.
The ability to remain calm and efficient under pressure.
Disciplined, detail-oriented, and conscientious approach to work.
Commitment to confidentiality and discretion.
Willingness to go above and beyond to ensure tasks are completed to a high standard.If you are an experienced, highly organised professional looking for a varied and rewarding role, please don't hesitate to APPLY.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application