Join our team at Truvox as HR & Payroll Specialist!
Responsible for independently managing end-to-end payroll processing for the company and its subsidiaries, including reporting, taxation, wages, benefits, and pension administration. Requires strong knowledge of complex payroll processes and applicable regulations to ensure accuracy and compliance.
The role also provides administrative and human resources support, assisting with the implementation and administration of HR policies and procedures. Plus administrative support to the Financial Controller and other department managers, ensuring accurate processing and recording of the company’s travel and expense (T&E) claims and contributes to ad hoc administrative tasks and process improvement projects as required.
About us
Truvox International is a leading manufacturer and distributor of global floorcare solutions based in Southampton. We are part of a US company, Tacony Corporation, and distribute through direct and indirect channels in over 70 countries worldwide.
Duties and responsibilities
Payroll
* Performs Monthly end to end payroll operations & activities
* Manage workflow to ensure all payroll transactions are processed accurately and in a timely manner; reconcile all related reports.
* Calculates & remits monthly payroll tax report (FPS, EPR)
* Executes time & attendance processing and enter data into payroll Software
* Processes year end reports (P60, P11D, PSA) accurately & on time
* Generates and hoc financial & operational reports as needed
* Enter journals into ERP for payroll, pension, PAYE accruals.
* Assist in the implementation & upgrade of Payroll system software.
HR
* Provide support on recruiting, employee relations, compensation, benefits, training, equal employment opportunities, and other employee-related matters.
* Collecting and filing of HR data related to compensation, benefits, training, recruitment, etc. in both paper & electronic files.
* Assist with internal employee communications regarding compensation, benefits, or company policies as needed.
* Create, maintain, and file employee records including changes in employee status such as new hires, status updates, and terminations.
* Assists with sickness & exit interviews, welfare meeting and record work related injuries; submits required information to insurers.
* Taking notes & prepare minutes for probation, performance, disciplinaries, grievances etc.
* Maintain and audit employment files for GDPR regulations in both paper & electronic.
* Manage company inventory assigned to employees (IT equipment, vehicles, demo stock etc.)
* Schedule and coordinate meetings, travel, and other group activities as required.
Expenses
* Complete monthly expense reports using Concur software system, ensuring costs are coded to the correct general ledger & department, then enter details into ERP system for payment.
Other
* Assist with stock take, audit, process checks, costings, fixed asset purchasing & maintaining related records.
Teamwork
* Carry out shared duties such as filing, post etc
* Support colleagues by proactively sharing workload during busy periods.
* Contribute ideas and foster a cooperative, flexible team working environment
General Office Duties
* Welcome visitors to the office in a professional and friend manner, take phone message for other departments.
Qualifications
* Working knowledge of payroll best practices, experience with Access, ADP & Concur software preferred
* Understanding taxation of employer paid benefits (P11D & payrolling benefits)
* Proficient PC skills, including advanced Excel
* Strong work ethic and ability to function effectively as a team player
* High degree of confidentiality & professional integrity
* Ability to handle sensitive issues and material in a professional and discreet manner
* Strong interpersonal communication skills (both verbal and written)
* Ability to communicate effectively with various levels of management
* Solid decision-making, problem-solving, and analytical skills
* Ability to work independently and demonstrate initiative
* Excellent organisational skills with accuracy, multi-tasking, and prioritisation under pressure to meet deadlines
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