Job Description
As an Office Manager / Executive Assistant you will combine high‑level executive assistant responsibilities with hands‑on office management duties. You will support the Managing Director directly—managing diaries, prioritising workflows, preparing for meetings, and arranging internal and external engagements. You will also take ownership of office operations, events, colleague incentives, onboarding processes, and governance administration including minute‑taking for management team meetings and Board meetings.
You will be energetic, proactive, personable, and able to work with discretion, professionalism and a strong “can‑do” attitude.
Responsibilities
* Support the Managing Director and Senior Leadership team in their day‑to‑day activities: emails, meetings, workflow, actions, creation of board packs and PA support.
* Attend management and board meetings; take notes, chase actions and issue follow‑up summaries.
* Manage the smooth running of the office: ordering supplies, oversight of teams and their areas, and meeting/greeting visitors.
* Cultivate and promote colleague engagement through the organisation of colleague incentive schemes, colleague events, charity days and celebrations for individual/business achievements.
* Lead on People and HR tasks: coordinating holiday requests, onboarding of new starters, supporting off‑boarding of colleagues and maintaining performance management, objectives and monthly 1:1s.
* Support general finance admin: raising POs, coordinating invoice approvals and managing expense claims.
Qualifications
* Strong administrative and organisational skills.
* Excellent time management and forward‑planning capability.
* High attention to detail with the ability to multi‑task effectively.
* Strong written and verbal communication skills.
* Competent with Microsoft Office (Outlook, Word, Excel, PowerPoint).
Key Personal Attributes
* Proactive and able to act on initiative.
* Self‑starter with a positive, “can‑do” attitude.
* Friendly, approachable and helpful with colleagues and visitors.
* Strong problem‑solving abilities—able to anticipate and resolve issues.
* Professional, confidential and trustworthy.
* Strong team player who supports others and enhances team culture.
* Driven to deliver high standards for customers and colleagues.
Ethical Conduct & Professionalism
* Uphold and act as a role model for the Charles Street Finance Code of Conduct, demonstrating integrity, fairness, transparency and professionalism in all interactions.
* Promote a respectful, inclusive and positive working environment.
* Maintain confidentiality and demonstrate sound judgement at all times.
Additional Information / EEO
Charles Street embraces diversity and inclusion, and is proud to be an equal‑opportunity workplace. We welcome difference, celebrate it, support it and value our colleagues for who they are. We are committed to building a team that represents a variety of backgrounds, perspectives and skills.
If you feel you have some of the skills mentioned above, but not all, please still apply and we would be happy to have a further discussion with you in regards to your suitability for the role.
Please note that successful applicants will undergo relevant employment reference, financial and criminal record checks.
#J-18808-Ljbffr