Job summary
An exciting opportunity has arisen to join our busy admin team within Learning Disabilities, located at Hafod Y Wennol Assessment Treatment Unit. The post forms part of a job share with a current established post holder - hours and days of work can be flexible to suit business needs.
The successful candidate must be enthusiastic and well-motivated with exceptional communication, organisational and interpersonal skills, and have the ability to prioritise own workload, work as part of a team, and on their own initiative.
This role provides essential admin support for all Learning Disabilities inpatient units across a wide geographical footprint and across 3 Learning Disability Directorates within the Mental Health and Learning Disabilities Service Group.
The successful candidate will have strong administrative experience, proficiency in procurement / ORACLE requisitions, and a thorough knowledge of all Microsoft Office packages, especially MS Teams.
If you are driven, enthusiastic, and are suitably qualified, this post will offer an exciting new challenge.
Main duties of the job
The post holder will monitor and review contracts documentation including and not limited to service equipment / stationary / medical equipment and support the Business Support Manager in the facilitation of service contracts across the Directorate.
Stay calm under pressure and manage multiple priorities effectively.
Exhibit exceptional attention to detail in all tasks.
Excellent communication and team-working skills.
Communicate and liaise with staff and members of partner organisations to produce work to deadlines and play a key supporting role to ensure the effective running of the service.
Provide support to business and project processes, including providing knowledge to support service improvement initiatives from an admin perspective.
Support the Business Support Manager on the production of local administrative procedures and assist with the development of new systems and processes as part of the development of quality standards within the service.
The post holder will provide a detail oriented and strategic procurement support to the Directorate and will manage the sourcing, negotiation, and purchasing of goods and services via the Oracle requisition system.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Details Date posted
02 June 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,928 to £29,551 a year Per annum pro rata
Contract
Permanent
Working pattern
Part-time, Job share
Reference number
130-AC087-0625
Job locations
Hafod Y Wennol Assessment and Treatment Unit
Hensol
Pontyclun
CF72 8JX
Job description Job responsibilities
Please see the attached job description and person specification for a detailed outline of the job requirements.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome
Job description Job responsibilities
Please see the attached job description and person specification for a detailed outline of the job requirements.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome
Person Specification Essential Qualifications & Knowledge Essential
* Educated to Diploma level qualification or Advanced Keyboard skills/qualification e.g. RSA 111 (or equivalent) plus In-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management, and operational procedures of the Organisation acquired through on the job training, short courses, and experience.
* Evidence of commitment to ongoing personal development
Essential Experience Essential
* Experience of working in a complex organisation providing comprehensive administrative/PA service within a team
* Experience of setting up and using filing/IT systems in a large organisation
* Experience of dealing with confidential information, prioritising, and responding appropriately
* Experience of dealing with members of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality
Essential Aptitude and abilities Essential
* Ability to use the full suite of Microsoft office including virtual platforms
* Ability to take comprehensive formal minutes and transcriptions
* Able to understand and maintain confidentiality.
* Excellent organisation/time management and communication skills.
* Ability to provide an efficient, prompt, and accurate secretarial service
Desirable
* Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Other Essential Criteria Essential
* Ability to travel within geographical area
* Able to work hours flexibly
* Satisfactory Standard/Enhanced DBS clearance including an Adults and Childrens Barred List check (if required)
Person Specification Essential Qualifications & Knowledge Essential
* Educated to Diploma level qualification or Advanced Keyboard skills/qualification e.g. RSA 111 (or equivalent) plus In-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management, and operational procedures of the Organisation acquired through on the job training, short courses, and experience.
* Evidence of commitment to ongoing personal development
Essential Experience Essential
* Experience of working in a complex organisation providing comprehensive administrative/PA service within a team
* Experience of setting up and using filing/IT systems in a large organisation
* Experience of dealing with confidential information, prioritising, and responding appropriately
* Experience of dealing with members of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality
Essential Aptitude and abilities Essential
* Ability to use the full suite of Microsoft office including virtual platforms
* Ability to take comprehensive formal minutes and transcriptions
* Able to understand and maintain confidentiality.
* Excellent organisation/time management and communication skills.
* Ability to provide an efficient, prompt, and accurate secretarial service
Desirable
* Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Other Essential Criteria Essential
* Ability to travel within geographical area
* Able to work hours flexibly
* Satisfactory Standard/Enhanced DBS clearance including an Adults and Childrens Barred List check (if required)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name
Swansea Bay University Health Board
Address
Hafod Y Wennol Assessment and Treatment Unit
Hensol
Pontyclun
CF72 8JX
Employer's website
https://sbuhb.nhs.wales/ (Opens in a new tab)
Employer details Employer name
Swansea Bay University Health Board
Address
Hafod Y Wennol Assessment and Treatment Unit
Hensol
Pontyclun
CF72 8JX
Employer's website
https://sbuhb.nhs.wales/ (Opens in a new tab)
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