Medical Secretary - Part-Time - 30 hours per week - Permanent
Applications are invited from hard working and organised individuals to provide a high quality secretarial and administrative service based within the Cardiology Department within the Medicine Business Unit. You will be based at the Queen Elizabeth Hospital.
Main duties of the job
You should have previous secretarial/administrative experience, preferably within an acute medical setting. Good written and verbal communication skills are essential together with good organisational and planning skills. You should possess RSA/OCR III in Text/Word Processing or have the equivalent level of experience or be working towards this. You should also have knowledge of a range of secretarial procedures and software programmes. A working knowledge of CareFlow(Patient Administration System) is also desirable. You should also have an understanding of medical terminology. NVQ Level III in Business Administration or equivalent experience is essential. An Audio typing certificate or relevant experience is desirable.
The post holder will be expected to prioritise their work on a daily basis using a significant amount of initiative and discretion in the discharge of all duties.
Duties will include typing of clinical correspondence. Co-ordinating multi- disciplinary team meetings, booking appointments, data collection and filing of orphan data. You will also be expected to retrieve case notes and record patient activity and outcomes on Careflow.
Job responsibilities
Provide a high quality clinical typing service as delegated by the Senior Medical Secretary, including; clinic instructions/outcomes, minutes from meetings, populate information into report templates, type ward rounds, update routine information in procedural documents etc.
Action tasks arising from typing; including updating systems, outcome codes, recording OCPS, completing required documentation such as VBC PAT form, internal re-referral, ITP & image transfer and escalating to the Senior Medical Secretary for resolution if required.
Virtual Clinic or Multi-Disciplinary Team Meeting support where required as delegated by the Senior Medical Secretary(e.g. populating pro forma, attending and following up actions from clinic, live typing).
Provide information to assist performance reporting and resolution of queries or complaints (e.g. DATIX) as required.
To contribute as delegated by the Senior Medical Secretary to ensure the effective and efficient delivery of the clinical administration function.
Person Specification
Qualifications
* NVQ 3 Certificate in Business Administration or equivalent experience
* RSA 3 in Typing or Word Processing or equivalent experience
Experience
* Experience of working in NHS or healthcare environment
* Experience of working in secretarial or office environment
* Experienced in using Microsoft Office packages
Skills
* oEffective written and oral communication skills.
* oAbility to demonstrate good organisational planning skills
* oWillingness to update knowledge and skills as part of continuous personal development plan
* oAbility to work autonomously and also as part of a team, developing good working relationships with colleagues
* oKnowledge of Careflow system
* oKnowledge of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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