MPI are looking for a PMO Manager, for our client based in London
Title: PMO Manager
Rate: £ £500.00 per day inside IR35, umbrella
Location: London preferred, but open to candidates based near Salford, Cardiff, Birmingham (however, if outside London, candidate
must
be willing to travel to London and to other BBC offices regularly)
Department: Technology and Media Operations
Duration: 12 months
Hybrid: 2 days per week in the office
Working Hours: Monday to Friday 9am – 5pm
Interview process: 1-2 stage teams with panel
Overview
To manage the provision of project or programme management office services to one or more projects or programmes in order to facilitate the successful design, set-up, delivery and closure in line with good practices.
The Project or Programme Office (PMO) role will vary, depending on whether the role is supporting a 'C' type transformational programme or 'A' and 'B' type major project(s). It is separate from (but related to) the portfolio office role which oversees and supports multiple programmes and projects in a division and/or centrally.
Governance and Organisation
* Work with the Programme/Project Manager to define, document, establish and implement project/programme organisation and governance.
* Identify and implement adequate assurance processes for the project/programme.
* Monitor financial approvals and ensure adherence to corporate policies.
* Ensure lessons learnt from previous projects/programmes are understood and applied, and that new lessons are communicated.
* Administer governance forums such as project/programme boards and steering groups.
* Assist in the process of identifying, defining and reviewing benefits; developing and tracking benefits realisation plans; and handover to operational business owners.
Planning and Controls
* Taking individual workstream project plans, preparing and maintaining an overall programme plan, identifying major milestones, critical dependencies, risks, and maintaining a high-level timeline.
* Complete financial analysis on behalf of project teams and provide support in managing project budgets, forecasts, and benefits.
* Maintain risk, issue, decision and dependency registers, escalating risks and issues as appropriate.
* Set up and manage the change control process, register and administration of change requests; assist the Programme Manager, solution owner and Project Managers with managing changes.
* Administer core project/programme document approvals and deliverable approvals.
* Assist the programme/project manager to define project/programme scope (in consultation with cross-functional teams of senior managers).
* Identify and administer risks, issues, dependencies, objectives and interrelationships.
* Ensure all work is carried out in accordance with a safe system of work and that both statutory and safety regulations are fully met.
Reporting and Communication
* Document and confirm project estimates, budget and cost management processes.
* Own the overall reporting process and ensure timely, accurate and tailored reporting to relevant audiences of progress – including benefits, schedule and financial status. May include monthlyPMO progress reports.
* As required produce high quality management information for various senior stakeholders.
* Plan, co-ordinate, prepare, document and track the actions of steering group and programme board meetings.
* Monitor and manage programme/project representation to, and alignment with, other projects.
Support and Administration
* Document and disseminate relevant guidance and templates to comply with governance and controls which may relate to risk management, planning, governance.
* Provide practical support to projects and/or workstreams.
* Ensure effective document control and management processes are in place.
* Ensure consistency in programme/project management approach across the programme/project.
* Coordinate the recruitment and induction of new team members and ensure appropriate on-boarding and off-boarding arrangements are adhered to.
* Support recruitment and procurement, working with colleagues in the PMO, HR and Procurement as required.
* May take responsibility for all programme procurement and supplier contracts, working in close liaison with Procurement.
* Support and facilitate project/programme assurance activities, working with Internal Audit and/or the PMO as required.
* Lead on the identification, implementation and use of digital tools (e.g. Trello, Box, Client's Project Register) for workflow and tracking activities, risks, issues and decisions, etc.
Essential
* A recognised project/PMO management qualification (e.g. P3O, PRINCE2 Practitioner; MSP or APMP/PQ level) with demonstrable career development activities.
* Substantial experience of managing or working within a programme or project management office.
* Proven expert at planning, monitoring and reporting, as well as detecting and resolving problems.
* Good understanding of, and approach to, benefits management – from strategy to realisation (for Programme Management Office).
* Strong understanding and experience of project and programme management good practice and familiar with project and programme management terminology, tools and techniques.
* Ability to prioritise and plan - balancing priorities and deadlines.
* Ability to work on own initiative and as part of a team – turning ideas and strategy into tangible realities and outcomes.
* Attention to detail; motivated and with a strong focus on completing/finishing.
* Experience identifying opportunities, constraints and resolving issues related to project/programme resource utilisation and sequencing of workstreams and projects.
* Able to develop clear, high quality communications to staff and support projects to develop engagement plans.
* Strong understanding of project/programme financial controls and analysis including budgeting and forecasting.
* Understanding of data gathering and business analysis (for example structuring business data in a meaningful way).
* Ability to deal with a high degree of complexity, ambiguity and change in business focus.
* Excellent communication (spoken, written, listening) skills.
* Strong interpersonal skills and a proven ability to develop, maintain and enhance relationships with a variety of internal and external contacts.
* An appreciation of changing technology and working practices across the broadcasting industry
* Strong Microsoft Office skills (Including MS Project) and experience manipulating data to make it meaningful for different audiences.
Desirable
* Managed a PMO in support of a minimum of two projects with a combined budget of £100k+.
* Experience working with Agile delivery programmes/projects.
* Strong managerial and leadership skills.
Knowledge of the media sector and broad understanding of project delivery in a broadcast and online environment.