Join to apply for the Business Support Administrator role at NHS Scotland.
About The Organisation
National Services Scotland (NSS) is a national NHS Board operating right at the heart of NHSScotland providing invaluable support and advice at a strategic and operational level. NSS supports customers to deliver their services more efficiently and effectively and we offer shared services on a national scale using best-in-class systems and standards. Our priority is always the same – to improve the health and well-being of the people of Scotland. We do this by working in partnership with colleagues across Health and Social Care to deliver fit for purpose solutions and systems, delivering high quality services that help our stakeholders to free up resources so they can be re-invested into essential services.
The Post
National Procurement (NP), National Services Division (NSD) and NHS Scotland Assure Directorates provide specific services and expert advice across its portfolio of activity. Outputs include specialist services commissioning, screening, national contracting, logistics, procurement systems, and professional advice and expertise about property, facilities, construction and equipment.
The Business Support team provides professional administration services which support the day to day ongoing work and projects delivered by these directorates. The team also provides guidance and support to all corporate governance and assurance initiatives.
The Candidate
* You must be a team player and able to co-ordinate your work efficiently and effectively within a larger group structure. You must have the confidence to act on your own initiative particularly when dealing with confidential administrative duties and enquiries on behalf of the wider team and directorates.
* You should have proven experience in a similar role, ideally educated to HND in Office Administration or a related subject or have equivalent experience, and significant experience in taking detailed minutes.
* A large part of the role involves supporting and taking minutes at various meetings, therefore significant experience in taking minutes is required. Excellent interpersonal and communication skills are essential as are well-developed organisational abilities and a flexible approach to working. In-depth knowledge of Microsoft Office packages and excellent attention to detail.
Location and Working Pattern
Delta House, Glasgow. Currently operating a hybrid model with a rota including a mix of office and home working. Monday to Friday, 37 hours per week. It is a condition of employment that you live and remain a resident within the UK for the post.
Benefits
Our benefits package includes a pension scheme, work-life balance policies, occupational health services, learning resource centres and discounted leisure, financial and shopping benefits. HR Benefits Brochure.
Inclusion
NHS National Services Scotland (NSS) is a national board and, as an anchor institution, it is our ambition to be a diverse and inclusive organisation where everyone feels welcome. We recognise that flexible working creates an inclusive workplace where employees can thrive and balance personal and professional responsibilities. NSS offers learning and development opportunities to support and improve our approaches to diversity, inclusion and mental health in the workplace. We have equality staff networks and are an equal opportunities employer; we guarantee to interview all disabled applicants who meet the minimum criteria for our vacancies. As an accredited Disability Confident Leader, NSS aims to offer a fully accessible and inclusive recruitment service. If you require reasonable adjustments, please contact the Recruitment Team at NSS.wfrs@nhs.scot.
Further Information
For an informal discussion on the post, please contact Janet Robinson, Business Support Manager on 07929747020 or Alan Davies, Business Support Manager on 07976735569. Closing date for completed applications is 5 September 2025.
Further information on NSS is available from: https://www.nss.nhs.scot/
Please note that the majority of correspondence is sent by e-mail, so check your e-mail regularly (including junk folders). NSS is an equal opportunities employer and commits to interviewing all disabled applicants who meet the minimum criteria for our vacancies.
Details
* Seniority level: Mid-Senior level
* Employment type: Full-time
* Job function: Administrative
* Industries: Hospitals and Health Care
Note: Referrals may increase your chances of interviewing at NHS Scotland.
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