Description
Senior Executive Assistant
Location : Hybrid with 2-3 days per week in London
Are you a dynamic and highly organised professional, looking to make a significant impact in a large, innovative and growing organisation? We are seeking an accomplished and proactive Executive Assistant to join the Chief Executive Office and support the Head of UK and Ireland.
This role will report to and work in collaboration with the Chief of Staff to ensure the CEO is effective and successful, enabling them to focus on strategic initiatives while you take care of the details. Your ability to multitask, prioritize, and communicate effectively will be instrumental in ensuring the seamless operation of CEO. This role is seeking an individual who has a proven background in managing complex scheduling and day to day organisation at the most senior executive level, as well as a great attention to detail, resourcefulness and the ability to remain calm under pressure.
Are you ready to shape your world and change the way the world works? Do you want to collaborate and achieve together with committed people to ensure our leaders can excel? This is your world and your opportunity to shape it for the better.
Your role
This role requires a positive, flexible and curious individual who has a passion for organisation and making an impact. The main responsibilities of the role include;
Understanding the priorities and tasks required to support the effective day to day running of the CEO
Complex diary Management across multiple time zones.
Safeguarding the CEO's time - ensuring meetings are triaged and prioritised in the most efficient way to suit the CEO's objectives and maximize time efficiency.
Ownership of the requests for, coordination of and distribution of meeting materials in advance to facilitate.
Working in partnership with the COS and COO office to ensure successful delivery of the wider UK Business priorities.
Delegation responsibility for approvals where appropriate and obtaining relevant business rationale for expenditure.
Mailbox management to include initial triage, acknowledgments, items to flag or redirecting where appropriate.
Research and planning domestic and international travel itineraries and meeting schedules for business trips including all associated logistics.
Planning and arranging customer trips and entertainment schedules.
Deputising for the Chief of Staff where required.
Pro-actively following up on action items required of the CEO and UK Leadership Team.
Processing, tracking and managing expense claims on behalf of the CEO within Concur according to company policy.
Administrative tasks for the CEO, such as taking meeting minutes, printing documentation and ad hoc admin etc.
Arrange, attend and be involved in key Leadership Team meetings and events with accountability to track and follow up on actions and activities.
Deputising for the Chief of Staff where required.
Demonstrating a consistent and professional representation of the CEO brand as a key liaison to both internal colleagues and external customers/offices
Building knowledge and networks with other HQ and Global Office Teams within the organization.
Your Transferable Skills and Experience
Proven experience as an executive assistant to a CEO or a Senior Executive
Excellent organisational, planning and time management skills.
Exceptional interpersonal skills, verbal and written communication .
Ability to prioritise and handle multiple tasks and demands at any given time.
Proficiency in MS Office Suite
Strong problem-solving and decision-making skills.
A proactive and detail-oriented approach to work.
High level of professionalism, integrity and discretion.
Commercial awareness.
If you are a resourceful, adaptable, and ambitious individual with a passion for supporting top-level executives, we want to hear from you You would join us in becoming an integral part of a team that's shaping the future.
Your benefits:
26 Days annual leave plus public holidays (3 flexible)
Pension – Double matching contributions of up to 10%
Life assurance
Companywide incentive plans
Your choices (Flexible benefits such as increased holidays/ travel/ dental critical illness and more)
Perks at work – employee discounts
Employee assistance programme/ virtual GP
Private medical
Recruitment process
The recruitment process consists of two stages of interviews
We are a Disability Confident Employer and will offer an interview to disabled applicants who meet the minimum/essential criteria for the role. Email if you would like to apply through the Disability Confident Interview Scheme.
Achieve together
We are recognised as a responsible and inclusive employer: Not only are we a certified Disability Confident Leader a Times Top 50 employer for Gender Equality, a Top 75 employer for Social Mobility, accredited with the Living Wage Foundation and a signatory for the Race at Work Charter, but we are also committed to the United Nations standards for LGBTI+ and a Stonewall Top 100 Employer.
We are people centric: Our work environments enable you to Be Completely You. Our active people-led Inclusive Community networks are representative of all aspects of diversity and are instrumental in enabling and supporting our innovative approach to inclusion.
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