Were looking for a Facilities Coordinator to join our team based in Ipswich.
Location: Ipswich, Suffolk. Hours: Full-time - some flexibility on hours available if desired, just let us know when you speak to us.
We are unable to offer certificates of sponsorship to any candidates in this role.
As a Facilities Coordinator, youll play a vital role in ensuring the smooth operation and compliance of our facilities management services. This position offers an excellent opportunity to coordinate essential activities whilst working collaboratively with contractors, clients, and internal teams. Youll be at the heart of ensuring performance standards are met and risks are minimised.
Responsibilities
As a Facilities Coordinator, youll be working within the Facilities Management team, supporting them in delivering high-quality operational and compliance management.
* Coordinating planned preventative maintenance programmes and ensuring statutory compliance documentation is complete and up to date.
* Overseeing reactive works allocation and tracking performance to meet contractual timescales.
* Maintaining accurate financial records, raising purchase orders, and supporting invoice validation processes.
* Monitoring performance against KPIs and preparing supporting documentation for monthly reviews.
* Coordinating contractor visits and ensuring all safety and compliance documentation is in place.
Qualifications
* Previous experience working in a similar coordination role within facilities management.
* Highly organised with excellent attention to detail and ability to manage multiple priorities effectively.
* Proficient in Microsoft Office 365, particularly Excel, and experienced using CAFM systems.
* Strong communication skills and enjoy building collaborative relationships with colleagues and contractors.
* Comfortable working with data to identify trends and support performance reporting.
Rewards and Benefits
We offer a wide variety of benefits that you can tailor to your needs.
Diversity and Inclusion
Making Kier a diverse and inclusive place to work is a huge priority for us. Our employees shape our policies, and we continually work to improve our initiatives.
As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.
Background Checks
Due to the nature of this role, you will also be required to complete an Enhanced Disclosure and Barring Service Check (applicants with convictions will be treated on a case‑by‑case basis. We do not discriminate based on an applicants conviction history or the details of any convictions disclosed to us). Some roles may also be subject to further pre‑employment checks.
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