The Executive Assistant will provide operational, strategic and analytical support to the DCEO. This role goes beyond traditional executive assistance and will involve planning, research, project coordination and organisational reporting. The post holder will play a key role in preparing executive insights, analysing departmental reports, and ensuring effective follow-up on strategic priorities. This role requires strong analytical thinking, communication skills and high proficiency in digital tools and technology.
Note: Strong Applicants may be contacted sooner, ahead of the closing date, to hold Skype Interview with Muslim Hands; therefore, please familiarise yourself with MS Teams and Zoom in advance.
We reserve the right to cease advertising and close the Vacancy without notice should suitable candidates be identified ahead of the published ‘Application Closing Date’.
* Manage the DCEO’s calendar, schedule and priority workflow to ensure effective time management
* Coordinate internal and external meetings, prepare agendas and produce accurate minutes and action trackers
* Draft and manage professional correspondence on behalf of the DCEO
* Draft and manage professional correspondence on behalf of the DCEO
* Organise travel arrangements, itineraries and supporting documentation when required
Strategic Analysis and Insight
* Analyse reports from SMT meetings and departments to produce executive summaries and insights
* Support strategic planning
* Develop briefing papers and analysis to support decision making
Research and Reporting
* Conduct research on sector trends, funding models, charity regulations and strategic opportunities
* Produce clear reports and presentations to support board and SMT meetings
Project Coordination
* Follow up on actions from DCEO and SMT meetings to ensure timely delivery
* Coordinate departmental plans and track progress against milestones
Technology and Digital Support
* Use Microsoft 365 and other AI tools for reporting, planning and communication
* Maintain structured digital documentation and record keeping
* Introduce automation or digital improvements to enhance productivity in the DCEO’s office
Qualifications and Experience
* Right to Work in the UK
* DBS Certificate
* Degree level or equivalent preferred in STEM (Science, Technology, Engineering, Mathematics) subjects.
* The candidate must have a minimum of 3 years’ experience in a similar role as a Personal Assistant or Executive Assistant, ideally supporting senior management.
* Strong analytical skills with experience in preparing professional reports and executive briefings.
* Excellent written and verbal communication skills.
* Excellent written and verbal communication skills.
* High level of IT competence
* Strong planning and organisational skills with attention to detail.
* Strong planning and organisational skills with attention to detail.
About Muslim Hands
Muslim Hands is a UK based international relief organisation working in over 40 countries worldwide. The Head Office in Nottingham and a fundraising team in Whitechapel London; occasional travel between the two locations. Muslim Hands UK is seeking an enthusiastic and passionate individual to join our team during an exciting period of growth and change as we have ambitious plans to grow our activities by 2025.
Muslim Hands is an NGO that is at the forefront of delivering live saving aid and emergency relief to those who need it most, as well as building long term solutions that help the needy and impoverished worldwide.
The Fundraising team is young, diverse and dynamic and is set up to deliver and turn around tasks efficiently in a fast-moving sector. We thrive on new and creative ideas, always keeping the needs of our donors first and foremost.
Established in 1993, Muslim Hands is an aid agency and NGO helping those affected by poverty, conflict and natural disaster in over 20 countries worldwide.
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