Job Description
Facilities & Maintenance Co-ordinator
Location: On-site, Essex (commutable distance required)
This is a well-established position within the business, and you'll work independently while collaborating closely with colleagues across all departments and external suppliers. You'll report directly to a senior operations leader and play a key role in keeping the site safe, efficient and well maintained.
Key Responsibilities
Facilities & Building Management
* Act as the first point of contact for all facilities contractors (cleaning, security, alarms, air conditioning, gardening, electrical, plumbing, waste, utilities, decorating, etc.)
* Oversee regular and project work to agreed specifications and contracts
* Carry out basic maintenance and low-level repairs where appropriate (e.g. light fittings, ceiling tiles, door handles, minor decorating)
* Monitor buildings and carry out preventative checks
* Manage site access, keys and key holders
Vehicle & Fleet Administration
* Manage company vehicle fleet administration, including checks, servicing, MOTs, tax and breakdown cover
* Support the purchase of new vehicles and disposal of old vehicles as required
IT & Telephony Support
* Work with an external IT support provider to ensure effective first-line IT support
* Manage IT and mobile phone inventory
* Organise purchase and setup of laptops, PCs and accessories
* New starter IT setup and leaver equipment collection
Health & Safety Administration
* Support day-to-day health & safety systems and processes
* Coordinate fire alarm and emergency lighting tests
* Manage contractor H&S documentation
General
* Provide general support as needed to ensure smooth business operations
* Occasional out-of-hours attendance may be required for alarms or contractor visits (time off in lieu provided)
Skills & Experience
* Previous experience in a facilities or maintenance role
* Hands-on experience with building maintenance and minor repairs
* Experience managing contractors and suppliers
* Basic IT knowledge (hardware, software, printers, telephony)
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