About the Role
The Finance Manager will take responsibility for the day-to-day finance activities of the charity and associated reporting. The Finance Manager should maintain good records and properly and timely record in the accounts all money in and out, pay all the bills on time and ensure all cash is received as expected (rental income, donation pledges, etc.). The Finance Manager should regularly review the charity's financial position to ensure there is enough money to fund the charity along with sufficient cash reserves. The Finance Manager should regularly report on the charity's financial position to the Trustees and highlight when additional funding is required or there are other risks.
The core finance activities are expected to require approximately 10 hours a week once the successful candidate has settled in. The role will then be augmented with additional responsibilities supporting the charity's various projects, fundraising activities, communications, compliance and providing holiday cover for other team members to fill the time.
This role reports directly to the Chair and Trustees of Yarm Wellness.
Finance Tasks include:
Daily / Weekly
* Check the bank, record receipts in Square billing system, follow up on any unknown activity.
* Check the Google mailbox, pay invoices, print and file all support, address other queries.
* Record all activity in Excel cashbook.
* Count all cash at centre and bank.
* Pick up post and any other receipts, etc. dropped to safe and address.
* Review Square for outstanding invoices and chase.
Monthly
* Invoice all service providers for hall use and other ad hoc billing as required.
* Provide for payroll processing – ensure employees' hours are tracked, employees are paid, data submitted to pension provider and prior month's withholdings paid to both HMRC and pension provider.
* Reconcile all accounts.
* Ensure support filed for all transactions.
* Complete reporting for the month and update balance of year forecast.
* Report out to Trustees (includes quarterly Trustee Meeting).
Annual
* Complete budget for new year.
* Complete Annual Accounts for Charity Commission (includes support for Trustee Report).
* Liaise with independent examiner on review of Annual Accounts.
* Coordinate completion of Annual Return (Trustees Report plus Annual Accounts) and file with Charity Commission.
* Complete and file Gift Aid claim.
* Complete and file tax return when requested by HMRC.
Other
* Support funding requests.
* Provide summaries of spend and receipts for funding post audits.
* Manage charity's accounts within various fundraising apps (JustGiving, PayPal, GoFundMe).
* Document and review finance related policies and procedures.
* Keep watch on processes across the centre to safeguard the charity's financial assets and ensure effective controls are in place.
* Provide detail review of all Terms & Conditions on funding receipts, insurance, leases, etc. and summarise for Trustees and Wellness Centre manager to ensure charity's compliance.
* Charity contact for utilities, iT and other contracts – includes annual review of contract pricing to ensure charity is receiving the best value at the best price.
* Support Trustees and Centre Manager as requested.
What We Are Looking For
The Yarm Wellness Finance Manager should be an individual able to work independently, regularly and reliably. The Finance Manager should be detail oriented with a good understanding of accounting principles and Excel skills. An understanding of the following charity specific areas is helpful but a willingness and ability to complete online research to learn is sufficient:
* Not for profit fund accounting
* Charity Commission requirements including Annual Accounts
* HMRC Gift Aid rules
Job Type: Part-time
Pay: £12,000.00 per year
Expected hours: 10 – 15 per week
Benefits:
* Work from home
Work Location: Hybrid remote in Yarm, TS15 9BQ