Business Assistant to UHNWI in London(fluent Russian language command).
As a Business Assistant, you’ll apply your professional skills in a wide range of tasks, including:
• Data Entry: Accurately enter, update, and maintain data in a variety of databases and spreadsheets.
• Contact Management: Assist in managing and updating contact lists, including customer and supplier information. (Excel and AirTable).
• Zoom Coordination: Schedule and manage Zoom meetings, including sending invitations and ensuring all necessary details are provided.
• Word Processing and Document Processing: Prepare, edit, and format text, documents, and presentations as needed.
• Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles).
• Excel Management: Create, update, and manage Excel spreadsheets to support business intelligence and reporting.
• Analytics Support: Assist in compiling and analyzing data for business reports and presentations.
• Document Translation: Translate documents as needed.
• Minute Preparation: Assist in taking and preparing meeting minutes.
• Data Storage Management: Organize and manage data storage systems to ensure data integrity and availability (Notion).
• Letter Preparation: Compose and prepare business correspondence and letters as required.
• Calendar Analytics: Assist in populating the CEO's calendar and provide analytical support related to calendar management.
Required Skills and Experience:
* A minimum of 7 years of direct hands-on experience as an executive or business assistant to the business owners (UHNWI) or Forbes list businessmen.
* Fluent Russian language command is a must (!)
* Advanced knowledge of online software/Tech tools such as Google Workspace, Office 365, Zoom, Jira, Slack, Notion, Zapier, Fireflies, Otter, Linkedin Sales Navigator, Tableau, Confluence, Felo, Worldly, AirTable, Hub Spot, Contact Out, Rocket Reach, Excel/Google Sheets experienced user, SQl knowledge is an advantage
* Ability to multitask with ease and prioritize work as needed
* Highly organized with excellent time management skills
* Ability to learn new tools quickly
* Excellent interpersonal communication
* Strong writing skills
* Ability to work independently and under the pressure of deadlines
* Solution driven!
Compensation & benefits:
* Competitive compensation level will be negotiated with the finalist.
* Paid time off including vacation/sick leave.