Bicester Town Council
Administration officer (Civic & Democratic)
Bicester Town Council are seeking to appoint an innovative, forward thinking and proactive administration officer to manage the civic & democratic departmental purposes and provide efficient and effective general administration services and ensuring that customer requirements are satisfied. You will be expected to ensure the smooth running of any civic events and activities including the mayoral office, alongside coordinating the administration of democratic process including the schedule of meetings, preparation of agenda's, minutes and minute books. As part of the role, you are required to log planning applications and record committee outcomes on the council software system and maintain the database, ensuring compliance with legislative requirements.
You will be expected to work as part of a team and provide support to other administration team members when required and uphold the values and visions of the Town Council to serve the people of Bicester.
Based in Bicester, with a population of around 29,000 it is a town with exceptional facilities including sports pavilions, leisure centres, 3G pitches, allotments, numerous play areas, extensive shopping facilities and a range of open spaces.
The administration officer will have a number of individual responsibilities across three key areas.
Civic
* Take the lead in coordination of civic events including Mayor making, Civic service, Armed Forces Day flag raising and Remembrance Sunday
* To coordinate the annual good citizen's awards.
Mayoral
* To provide PA support to the mayor
* To organise and manage Mayoral events.
* To ensure accurate recording of Mayoral fundraising
* To produce a month, end mayoral finance report for the RFO
Democratic
* Meetings administration – to coordinate and oversee the administration process for all council and committee meetings efficiently.
* Agendas – to oversee the preparation and distribution of agenda including the upload onto the website.
* Minutes – to oversee the preparation and distribution of minutes including upload onto council website.
* Minute books – to compile all minute books in accordance with the council schedule, including binding on an annual basis.
* Actions from minutes – to ensure timely actions are undertaken following meetings including records of attendance, the resolutions summary and general correspondence.
Job Types: Full-time, Permanent
Pay: £27,254.00-£29,540.00 per year
Benefits:
* Company events
* Company pension
* Flexitime
* On-site parking
* Sick pay
Work Location: In person