Overview
We are looking to recruit an enthusiastic, organised, self-motivated individual with excellent interpersonal and communication skills to fulfil this Administration Assistant role supporting the Team on Brant Ward, which is an 18 bedded inpatient mental health ward for older adults, 65 and over.
Responsibilities
* Gather appropriate information from a variety of sources to input accurately onto a database.
* Communicate sensitively with anyone coming into the department, maintaining strict standards of confidentiality.
* General administration duties including answering phones, taking messages, dealing with enquiries, mail, photocopying, and assisting with the dissemination of information as appropriate.
* Make room bookings and maintain the room booking diary.
* Assist in scheduling of appointments and diary management using Microsoft Calendar.
* Assist in stock control and electronic ordering of all office equipment and stationery; and the electronic receipting of all received supplies.
* Assist in the proper functioning, maintenance and fault reporting of central equipment used by the Team (e.g., photocopiers, fax machines, printers, computers).
* Record data using the information system or manually, including data entry, word processing, scanning of documents for e-noting and storage.
* Liaise with GPs and carers by phone or via digital means (e.g., Microsoft Teams).
* Provide cover for colleagues during leave and/or sickness as required.
Qualifications and skills
* Good level of education (NVQ 2 Diploma in Business & Administration or equivalent).
* Competency in Microsoft Office 365.
* Working knowledge of RIO is an advantage; training will be offered.
* Ability to use initiative, prioritise workload, and work well as part of a team with a positive, enthusiastic attitude.
Additional information
Working for our organisation: Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. The Trust employs around 2,900 staff and serves a population of over 768,400. The Trust is rated by staff as one of the best mental health and learning disability trusts in England. Our Care Quality Commission rating is 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us highly for morale and for being compassionate and inclusive. We offer options for flexible working and provide training and promotion opportunities across professions. We support diversity and have active staff networks. Visit beinlincolnshire.com to learn more.
Role details
The role includes providing administrative support such as typing letters, processing referrals, inputting and checking data, answering emails, scanning, photocopying, minuting and producing minutes, and other admin duties. The post is 22.5 hours per week over at least 4 days (Monday to Friday) and is office-based to support service needs. Please note that this advertised vacancy does not meet the UKVI eligibility for a Skilled Worker Visa and therefore LPFT would not be able to issue a Certificate of Sponsorship for this role.
Benefits
* Early access to psychological therapies and physiotherapy
* Competitive annual leave entitlement
* Car leasing schemes
* NHS pension scheme
* Free eye tests
* Money-saving options through our salary sacrifice scheme
* Discounts on major high street retailers and restaurants
Get in touch today
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