Livingston Building Services are a leading provider of M&E Services, providing our clients with innovative M&E engineering solutions. Our continued success requires commitment from everyone, whatever their role. Everything we do we need to do well, enabling us to consolidate our position as a leading player in an extremely competitive market. In return for your commitment, the company will continue to implement its vision to create environments for people to thrive.
Are you highly organised, proactive, and ready to be part of a team that helps shape projects from the very beginning? We’re looking for an Estimating Administrator to support our dynamic M&E Estimating & Bid Management teams.
Reporting directly to the M&E Services Estimating Manager, you’ll play a pivotal role in ensuring the smooth, accurate and efficient running of our tendering process — from logging incoming enquiries to managing databases, collating tender documents and liaising with subcontractors.
Key Responsibilities:
* Providing first-class admin support to our Estimating and Bid teams.
* Managing tender registration and document control, including drawing collation and filing.
* Preparing subcontractor enquiry packs, chasing quotations and ensuring document accuracy.
* Maintaining and updating key databases (Deltek PIM and Estimate Pipeline).
* Uploading and managing tender correspondence, quote registers and resource trackers.
* Supporting the team with submission preparation and post-tender document handling.
* Acting as a key communication link between our internal team and external suppliers.
* Assisting with handovers from tender to contract stage.
The ideal candidate will have:
* A meticulous eye for detail with excellent organisational skills.
* Solid experience in an administrative or coordination role (preferably in construction/M&E).
* Strong communication skills — able to build relationships with internal teams and supply chain partners.
* Comfortable working with databases, document management systems (Deltek PIM experience is a bonus), and Microsoft Office.
* A proactive, flexible, and team-first attitude — you’re always ready to step up and support.
* The ability to juggle multiple tasks while staying calm under pressure.
Valuing People at Livingston Building Services
Livingston Building Services is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
One of our core values is to ‘Value People’. We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind.
Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education