Location: Farnborough Job Type: Contract Industry: Business Transformation Job reference: BBBH438155_1777980329 Posted: 8 minutes ago
Executive Assistant
Length: 3 months
Rate: £350 to £400 per day via Umbrella
Location: hybrid - 3 days onsite in Farnborough
***Candidates must hold or be eligible for SC Clearance***
Role Purpose:
To provide professional business support to the CPO (Chief People Officer) in managing the day-to-day operations and key functional deliverables of the CPO office. Primary purpose will be supporting the CPO at a high pace with multiple requirements, often with a degree of complexity/sensitivity with a number of stakeholders, Board members, senior leaders and employees.
This role will also have responsibility for professional diary/time management to include building-in deliverables, deadlines and regular meetings. To prioritise, develop responses and distribute emails and correspondence received. Establish and maintain HR administrative systems and functional processes/meeting governance and cadence, which ensure appropriate availability of information as well as document storage and retrieval, along with the appropriate management of confidential, strategic, personal and business-critical information.
Key Accountabilities - EA to Chief People Officer:
1. Point of contact for Chief People Officer for internal and external stakeholders for example Executive Search Companies, third party providers, interactive effectively with all parties
2. Excellent verbal and written communication skills, with highly developed attention to detail
3. Ability to draft correspondence for approval on behalf of Chief People Office
4. Strong proof reading skills and ability to understand and query
5. Excellent memory with ability to fact check quickly and accurately
6. Highly effective planning and organising, including active and initiative led de-confliction of appointments. To include forward planning for Board meetings, Remuneration Committee and SSA
7. Board (Compensation Committee), as well as other reports and deliverables
8. Ability to work well under pressure, managing constantly changing schedule and priorities
9. Manage/escalate/delegate issues with clear instructions/deadlines when required. Follow up on actions to ensure completion
10. Ensure preparation for meetings and compilation of essential material is provided in advance. Follow up on actions arising
11. Direct daily itinerary prompting/alerting of subsequent meeting/diary commitments
12. Attend and be secretary for People Council meetings
13. Attend and be secretary for UK Leadership Team meetings
14. Management and support of processing for expenses, purchase orders, team holidays for the Chief People Officer
Key Capabilities/Knowledge:
15. Absolute discretion, maintaining strict confidentiality at all times
16. Loyal, confident, self-aware, and with sound judgement
17. Professional and credible
18. Highly motivated, a self-starter with initiative and capable of working with minimal supervision
19. Flexible, approachable, friendly & adaptable nature
20. Be a strong team player; be able to communicate and interact effectively with the team and other EAs/Pas
21. Pro-actively solve problems where appropriate
Experience & Qualifications:
22. Proven experience in an Executive/Personal Assistant role at a high level within industry
23. Demonstrable written and verbal skills
24. Experience of working in HR/People and/or with Board stakeholders desirable but not essential
25. Appropriate proficiency in MS Office, including MS Teams