CORE RESPONSIBILITIES 1. To provide a pro-active, confidential, high quality executive support to the General Manager · Proactively manage a complex diary, coordinating agendas avoiding clashes and troubleshooting where necessary, across the multiple Affiliates led by the General Manager. · Take ownership of co-ordinating Leadership Team meetings, including calendar invites, venue bookings, presentation collation and agenda planning. · Lead the co-ordination of the monthly UK/IE Town Hall meetings, by co-ordinating the agenda, presentation collation and actions / follow up. · Proactively identify relevant customer meetings and field visits, building a short to medium term plan. · UK & overseas travel & accommodation arrangements as and when required for GM and international visitors. 2. To provide pro-active, confidential support to People & Culture Director. · Support People & Culture Director with P&C communications relating to topics including but not limited to performance reviews, development review planning, Bravo nominations etc. · Support the People and Culture with preparation of slide decks for processes including talent review, succession planning etc. · Lead on the co-ordination of Coffee and Learn sessions, proactively identifying topics and organising logistics. · Manage UK/IE car fleet including tracking of company car drivers, managing insurances, liaison with external car fleet partner and setting up regular account review meetings. · General business administration support to the P&C Director including the raising of purchasing orders, organising meetings and travel bookings, as required. · Maintain local PeopleHub intranet to ensure accurate, up to date content, seeking input from P&C Director and outsourced HR Partner on content. REQUIRED EDUCATION AND EXPERIENCE · Significant experience of working within an Executive Assistant / Office Manager role and working effectively with Directors · The ability to work within tight deadlines, working confidently as part of a team is essential. · Excellent execution of Project management · Demonstratable ability to maintain confidentiality and handle issues of a sensitive nature with tact and discretion and work with minimal supervision · Must be able to make informed decisions; prioritising conflicting needs; handle matters expeditiously · Experience of organising events and travel arrangements · HR experience is desirable but not essential PREFERRED SKILLS & COMPETENCES SKILLS Excellent communication skills (oral and written); initiative, resourcefulness and an internal/external customer service orientation are essential in order to communicate effectively with all levels of the organisation Excellent administrative skills, alongside a high level of IT proficiency including MS Word, Excel and PowerPoint is essential High level organisational skills and excellent attention to detail To provide a pro-active, confidential, high quality executive support to the General Manager and provide support to the People & Culture Director on identified activities. Why work with Almirall? We are a people-centric company where employees are at their best, patients and customer are at the heart of every decision, and our focus and agility allow us to deliver greater impact for all. Additionally, for the 17th year in a row, we have been certified as Top Employer Spain, and also Top Employer Germany for the first time. This strengthens our commitment to create a unique work environment that helps our employees to develop their skills to fullest and grow both professionally and as individuals. We are delighted to have a great team that is proactive, innovative, and eager to transform the world of people with skin conditions. We are proud of each one of our employees, their development, and growth: they are the success of the company. Our purpose "Transform the patients' world by helping them realize their hopes & dreams for a healthy life". Our values Care: we listen & empathize, we value diverse perspectives & backgrounds and we help each other succeed. Courage: we challenge the status quo, we take full ownership and we learn from our success & failures. Innovation: we put the patient and customer at the center, we create novel solutions and we empower entrepreneurial mindsets. Simplicity: we act decisively and avoid over-analysis, we understand why before we act and we are agile & keep things simple. At Almirall, it’s all about people! wearealmirall